JOB DETAILS:

International Water Management Institute Administrative Officer Ghana IWMI Jobs 2024

International Water Management Institute looking for “Administrative Officer”. Applicants with a Bachelor’s degree may apply on or before 17-Jul-24.

The International Water Management Institute has published a job vacancy announcement on 03/07/2024 for qualified applicants to fill in the vacant post of Administrative Officer to be based in Accra , Ghana. For more jobs, please visit https://unjoblink.org

Company Name: International Water Management Institute

Job Title: Administrative Officer

Duty Station: Accra , Ghana

Country: Ghana

Application Deadline: 17-Jul-24

Responsibilities:

• Oversee the procurement of flight tickets for all staff and IWMI partners’ travels in accordance with IWMI Procurement policy guidelines.
• Facilitate seamless travel arrangements and logistics for special events such as workshops, meetings, and seminars.
• Prepare purchase requisitions and purchase orders for procuring goods and services in a timely manner.
• Compile an annual report detailing all flight tickets purchased, including lessons learned and recommendations for future improvements.
• Support IWMI West Africa office in managing project activities, including recommending and implementing policies and processes, establishing and maintaining record and filing systems.
• Coordinate workshops, conferences, and other events.
• Assist other support staff in ensuring research teams receive adequate administrative support.
• Support procurement activities and processes, including sourcing, purchasing, and vendor management as per IWMI Procurement policy guidelines.
• Manage assets (fixed and movable): maintain accurate records and tracking of all assets, conduct periodic reviews of asset functionality and usage, and provide review reports. Ensure proper maintenance and functionality of all equipment – office, scientific, and vehicles. Handle obsolete equipment in accordance with IWMI policy.
• Undertake any related tasks as requested by IWMI West Africa management.

Requirements:

Essential,

• Bachelor’s degree in business management, business administration, or a closely related discipline.
• Minimum of 04 years of relevant experience in administration, and logistics management, preferably within government or international organizations, demonstrating increasing levels of responsibility.
• Demonstrated expertise in procuring goods and services, especially flight tickets.

KNOWLEDGE, SKILLS & ABILITIES:

Essential,

• Expertise in administration, management, and procurement processes.
• Good knowledge and understanding of procurement policy and systems.
• Good problem-solving skills, and ability to demonstrate good judgment, pro-activeness, adaptability, and flexibility.
• Ability to exhibit an excellent approach to service delivery and possess a professional and presentable demeanour.
• Excellent organizational skills with the ability to prioritize activities and multitask.
• Strong interpersonal skills and the ability to establish and maintain effective working relationships with individuals and teams in a multicultural and multidisciplinary environment, demonstrating sensitivity and respect for diversity.
• Familiarity with Windows Operating System and proficiency in Microsoft Office Package, especially in Outlook, Word, and Excel.
• Excellent oral and written language skills in English, including effective listening and strong verbal and written communication abilities.