JOB DETAILS:

Food and Agriculture Organization Office Assistant Italy FAO Jobs 2024

Food and Agriculture Organization looking for “Office Assistant”. Applicants with a High School Diploma may apply on or before 17-Jul-24.

The Food and Agriculture Organization has published a job vacancy announcement on 03/07/2024 for qualified applicants to fill in the vacant post of Office Assistant to be based in Rome , Italy. For more jobs, please visit https://unjoblink.org

Company Name: Food and Agriculture Organization

Job Title: Office Assistant

Duty Station: Rome , Italy

Country: Italy

Application Deadline: 17-Jul-24

Responsibilities:

•    Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation.
•    Receive and direct telephone calls and visitors; screen and send e-mails; respond to routine internal and external enquiries and/or refer to appropriate contacts/units.
•    Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format.
•    Set up and maintain office files and reference systems according to standard procedures, including an e-book for signatures.
•    Initiate, view and track a variety of administrative transactions in the computerized financial/travel/human resources systems.
•    Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities.
•    Assist with arranging for travels: organize transport, logistics, accommodation, documents.
•    Ensure availability of office supplies and appropriate maintenance of office equipment.
•    Perform other duties as required.

Requirements:

Minimum Requirements

Education: Secondary School Education.
Experience: Two years of relevant experience in office support work.
Languages: Working knowledge (proficient – level C) of English.
IT Skills: Knowledge of MS Office applications, Internet and office technology equipment.

Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.

Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Technical Skills

•    Good knowledge of communication and documentation standards.
•    Good knowledge of corporate computerized financial/travel/human resources systems and administrative procedures and policies.
•    Good knowledge of the organizational structure.
 

Desirable Qualifications And Skills

•    Limited knowledge (intermediate – level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).
•    Thorough problem-solving skills related to information technologies (IT) issues.
•    Good knowledge of MS Excel.
•    Ability to develop and maintain plans/records for key administrative processes (human resources, travel and procurement).
•    Demonstrated excellent organizational skills to manage, track and push ahead multiple tasks simultaneously.
•    Excellent knowledge and experience in organizing both in-person and virtual meetings (using MS Teams, Zoom, Skype and other teleconferencing platforms).