JOB DETAILS:

Food and Agriculture Organization Travel Assistant Hungary FAO Jobs 2024

Food and Agriculture Organization looking for “Travel Assistant”. Applicants with a High School Diploma may apply on or before 17-Jul-24.

The Food and Agriculture Organization has published a job vacancy announcement on 03/07/2024 for qualified applicants to fill in the vacant post of Travel Assistant to be based in Budapest , Hungary. For more jobs, please visit https://unjoblink.org

Company Name: Food and Agriculture Organization

Job Title: Travel Assistant

Duty Station: Budapest , Hungary

Country: Hungary

Application Deadline: 17-Jul-24

Responsibilities:

•    Process travel expense claims, including verification of travel performed against entitlement and computation of costs within FAO liability.
•    Identify/claim refunds of travel costs from carriers, travel agents or travellers and take necessary follow-up action.
•    Process lump sum payments and post-factum claims, verifying correctness with FAO travel agent in cases of complex fares.
•    Assist in providing guidance and advice on travel rules and procedures to SSC/Divisions, Offices, Centres/Field Offices staff.
•    Manage the Travel E-mail account concerning queries on travel-related payments/recoveries/entitlements from travellers/SSC/Human Resources Division/Field Offices.
•    Verify correctness of records related to travellers in corporate systems to ensure proper accounting transactions relating to claimant staff members and consultants.
•    Review the daily rejections list relating to travel payments, investigating and checking incorrect entries.
•    Review and reconcile monthly recoveries report for submission to Accounts Receivable, taking corrective action where necessary and validating items for recovery.
•    Assist Accounts Payable in clearing consultants’ honoraria payments, providing details relating to travel expense claim (TEC) deductions and/or follow up actions with Divisions/Offices/Centres regarding outstanding TECs, performing any accounting adjustment.
•    Address/initiate requests and tasks in Service Now customer portal.
•    Supports corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability.
•    Perform other duties as required.

Requirements:

Education: Secondary School Education.
Experience: Four years of relevant experience in office/travel and/or accounting support work.
Languages: Working knowledge (proficient – level C) of English.
IT Skills: Very good knowledge of MS Office applications, Internet and office technology equipment.

Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.

Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Technical Skills

•    Very good knowledge of the essential elements of a range of financial/accounting/budgeting activities, including the relevant policies, rules and regulations.
•    Very good knowledge of Enterprise Resource Planning (ERP) corporate travel systems.
•    Very good knowledge of communication and documentation standards.

Desirable Qualifications And Skills

•    Limited knowledge (intermediate – level B) of one of the other working languages of the Organization (Arabic, Chinese, French, Russian or Spanish).
•    Extent of knowledge using complex spreadsheet database.
•    Extent of experience working in an international environment.
•    Knowledge of the Corporate Environmental Responsibility.