• Support project manager for all related work of DDDiL project.
• Appropriately tag and maintain asset and inventory records for all equipment.
• Support processing of consultant and contractor requests to HR, ensuring timely posting, and recruitment processes.
• Track end-dates of consultants and contractors’ contracts, track number of days used and remaining days, track deliverables and timing to ensure on-time submissions.
• Participate in other SCI/project activities where required.
• Regular travel to project sites.
• Assist in preparing project team members advances requests, claims and advance settlements in accordance with the approved cost norm
• Assist in ensuring the project team members comply with donor(s) and organization financial and other relevant management guidelines and policies
• Help in coordinating with finance and award management teams for financial and budgeting compliance
• Assist project manager to control financial planning and reimbursements/payments
• Assist in budget estimating and planning for all workshops, events, activities, meetings and training under DDDiL project in compliance with SCI and donor guidelines and regulations.
• Assist Project Manager in monitoring the correct and adequate use of project(s) funds, project chart of account (COA)
• Assist to monitor the transaction list on the BvA of the project.
• Support processing of Project team members’ allowance-related receipts.
• Responsible for day-to-day office management and project/team administration.
• Responsible for DDDiL Project reception and welcoming visitors.
• Prepare documents in Lao & English language (serve as team translator for documents, contracting consultants as needed) as required with organisation standard templates.
• Ensure that all office stationary & computer supplies are adequately stocked to fit the staff member.
• Maintain the Project outlook calendar for meetings, workshops, appointments, travel, and remind the team members accordingly for both internal and external.
• Coordinate with CO to booked the meeting rooms, LCD projector and coffee break arrangement, as required.
• Ensure all the project vehicles (motorbikes) record their logbooks and fuel consumption sheets adequately and transparently.
• Work with procurement to coordinate the purchase of supplies and equipment in a timely manner, according to received requests and SCI’s procedures, and in compliance with donor requirements.
• Assist in management of logistical systems and procedures.
• Responsible for any other logistic arrangements that will be assigned by the immediate supervisor.

Requirements:

Bachelor’s degree and/or equivalent professional qualifications in relevant fields.

Experience and Skills

Essential

• At least 3-5 years of professional experience in finance, logistic and administrative functions;
• Experience in health and nutrition activities/project is an advantage;
• Experience in INGO/SCI system is an advantage;
• Experience in coordination with government body;
• Excellent written and spoken English skills;
• Outstanding Lao written skills;
• Good IT skills in general MS Office software;
• Demonstrated ability to work independently and in timely manner;
• Willingness to work long hours during peak work times and travel to other provinces if required
• Highly confidential and pleasant character and willingness to serve staff.
• Possesses very good team work spirit and experiences in cross and diversity culture and working environment;
• Good communication skills including the ability to work with external groups, communities and householders;
• Good understanding of current development trends and local context
• Proven ability to build strong relationships with local government agencies and communities
• Good listening and facilitation skills