Monitor Grants Expenditure (20%)

• Monitor actual grant expenditures against approved donor budget line items on a monthly basis; alert on any irregularities and make recommendations concerning the re-negotiation or approved grant budget line with the support office where appropriate.
• Ensure that the grant expenditure tracking/monitoring system is updated at all times,
• Ensure all relevant grant information is accessible on a timely basis and properly summarized.
• Monitor the exchange rate and ensure correctness of all the transactions.

Maintain working relationships with the Support Office (10%)

• Maintain strong communication with the finance from support office and attend to any requests by the donor made through the support office in a timely manner.

Update financial systems (10%)

• Importing the voucher interface into sun systems and putting the journal on hold for further review before posting.
• Ensuring that only transactions relating to the project are charged to the grant.

Payroll and staff salary obligations (10%)

• Preparation of Salaries Journal and payroll reconciliations on a monthly basis for the Grant based on Labour Distribution Report allocations.

Budget Preparation (10%)

• Participate in any approved grant budget revisions as needed and meaningfully represent finance office in monthly spending monitoring meetings.

Ensure financial compliance (10%)

• Ensure that only allocable and allowable costs are charged to the project and expenditure charging follows WVI chart of accounts.
• Ensure the effective collection and timely review of all supporting documents.
• Ensure all employee advance issued are retired on time within WVI timelines.

Financial Reporting (20%)

• Clearing and reconciliation of balance sheet accounts relevant to the project.
• Prepare funding Forecasts and Cash flow statements, and share with the Project Coordinator, Senior Grants Accountant and Grants & HEA Manager.
• Prepare monthly activity reports reflecting spending by location and consolidate project spending.
• Assist in monthly preparation of variance explanations in consultation with project coordinators and all other project staff.
• Timely preparation of Pre-Approvals for the project where necessary.
• Ensuring all Pre-Approvals are settled on timely, and expenses are included in the project expenditure
• Review financial documents that need to be retained and scanned to the donor to ensure that they are adequate and correct.
• Prepare monthly financial reports.

Review and payment of requisitions ( 10%)

• Timely review of requisition relating to the project in the Provision procurement system.
• Rotationally assure responsibility with other accountants’ issuance of petty cash to staff members
• Ensuring suppliers relating to the project are paid on time and all necessary follow-ups are done.

Requirements:

• Must have B.A degree in accounting or relevant fields; Requires at least two years related experience from a donor funded agency, preferably with SADP funded projects; Advanced level of MS Excel and Proficiency in MS Package, Internet; Basic data analysis skills.
• Experience of using PowerBI Reporting will be an added advantage; Requires knowledge of Generally Accepted Accounting Principles (GAAP), and practical
• knowledge of financial systems and internal financial controls and procedures
• Previous grant accounting and budget preparation experience is preferred.

Core Competencies:

• Be Safe and Resilient
• Learn and Develop
• Deliver Results
• Be Accountable
• Improve and Innovate

Other Competencies/Attributes:

• Detail-oriented, quality-oriented, self- managed, results-oriented individual with excellent report writing and analytical skills; Dedicated team player with ability and experience to work in a multidisciplinary team;
• Requires good communication skills (oral and written) and the ability to make oral presentations in the donors’ language;
• Honesty and personal integrity, accountability and quality achiever.
• Willingness to quickly familiarize themselves with SADP budgetary regulations and stay up to date about changes in donor requirements.
• Must be a committed Christian, able to stand above denominational diversities
• Strong critical thinking and creative problem-solving skills with ability to make sound judgment.
• Strong relationship management skills and the ability to work effectively with culturally diverse groups.