The Associate External Relations Officer will be responsible for drafting sound funding proposals and reports and support the Office’s external engagement and communications strategy. The incumbent will liaise across the operation, with programme, protection and technical units to gather inputs for proposals, reports and visibility content for external use and dissemination. S/He will also have regular contacts with relevant functional units at the Regional Bureau and with Headquarters.

The incumbent will help increase the visibility of UNHCR, its programmes and achievements using a variety of media platforms and support the positioning of UNHCR as the authoritative voice and agency at the forefront of humanitarian response in a mixed emergency context along the humanitarian-peace-development nexus. To this aim and based on UNHCR’s Policy to work on solutions from the onset of a crisis, s/he will advise on and help seize opportunities such as World Refugee Day, International Volunteer Day and other occasions in which civil society engagement or the work of volunteers across Sudan are showcased in reports on websites and in social media.

Under the supervision of the Senior External Relations Officer or his/her OiC, the incumbent of this position will be responsible for the following tasks:

• Draft funding proposals for public and private funding sources in line with UNHCRs global and country resource mobilisation strategy.
• Keep abreast all developments in operations to prepare appropriate briefings and reports. Prepare periodic reports, e.g. internal sitreps, briefing notes for senior managers, and activity-specific reports as required.
• Develop and maintain working relationships with internal and external stakeholders on resource mobilization, communications and other external engagement matters.
• Support the supervisor in preparation for meetings and missions, including development of background notes drafting of related notes and talking points.
• Organize and accompany missions to visit the field activities of UNHCR and/or its implementing partners, if required.
• Ensure drafting of situation reports, briefing notes, background material, talking points, fact sheets, press releases, social media releases and articles, as well as draft press reports, booklets, and stories as required;
• Consolidate and analyse data on programme implementation, to prepare periodic reports, e.g., Sitreps and activity-specific reports as may be required;
• Ensure appropriate visibility for donor contributions in compliance with UNHCR guidelines and specific donor requirements in close consultation with field offices, Communications Officer and Donor Focal Points;
• Assist in organizing press events or handling interviews requests supporting the drafting of media responses relating to UNHCR and its work in consultation with the supervisor.
• Assist in actively maintaining media relations for UNHCR in consultation with the Communications Officer.

Requirements:

• Professionalism: demonstrated understanding of operations relevant to UNHCR; technical capabilities or knowledge relevant or transferrable to UNHCR procedures and rules.
• Integrity.
• Teamwork and respect for diversity
• Commitment to continuous learning
• Planning and organizing
• Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations
• Flexibility.
• Genuine commitment towards the principles of voluntary engagement

Knowledge of Microsoft applications such as Word, Excel, and PowerPoint, social media platforms, and demonstrated skills in oral and written communication using various media