Valuing People: Implement people resources strategies to promote technical competence and foster career progression and retention of a “fit for purpose”/ agile workforce

• Facilitate an environment of management excellence, staff well-being and accessibility and inclusion through implementation of strategies, policies, procedures.
• Implement solutions related to people management and office culture.
• Support training strategy
• Keep abreast of industry standards in management and finance and share best practices and knowledge learned within the office.
• Support Excellence in Operations in UNICEF derived from the five strategic pillars.

  Valuing Money: Champion strategic resources to achieve organizational goals and ensure Value for Money (VfM)

• Ensure effective identification and use of resources in various concrete Value for Money (VfM) areas, including eco-efficiency and inclusivity, common premises, costing, results-based budgeting financial monitoring etc.
• Support the financial oversight management, monitoring and reporting of all the country programme budget – and where applicable private sector fundraising budgets; make analysis as needed.
• Implement Supply plan for the office and stay abreast of the regional strategies.
  • Support the financial oversight management, monitoring and reporting of all the country programme budget – and where applicable private sector fundraising budgets; make analysis as needed.
  • Implement Supply plan for the office and stay abreast of the regional strategies.

  Valuing Risk Management: Enhance Risk Management to increase organizational performance and strengthen internal control

  • Support the office with up-to-date information to make operational and programmatic risk informed decisions with the enterprise Governance, Risk and Compliance (eGRC) platform.
  • Contribute and participate in testing of business continuity plans to ensure UNICEF organizational resilience to disaster, risks and staff safety and security as well as Emergency Preparedness and Response to humanitarian situations.
  • Support implementation of appropriate implementation of policies and procedures and provide feedback on policy and internal controls as appropriate.
  • Support implementation of mandatory anti-fraud systems, processes and actions.
  • Support mitigation of risks of engagement with external partners via appropriate, risk-informed due diligence.

  Valuing Systems and Structures: Ensure further operational centralization and optimization for maximized efficiency gains

  • Participate in the review of Operations processes and recommend measures to minimize cost, reduce duplication of work and maximize efficiencies while creating an environment of smarter controls to render the organization ready to respond to programme needs.
  • Contribute to improving IT-enabled business processes to increase productivity and collaboration, better knowledge management, and ensure effective use of UNICEF assets.
  • Contribute to CPMP

  Valuing Partners: Strengthen****ing internal and external-facing partnerships and leveraging UNICEF’s oversight and understanding of financial management across all areas of the office.

  • Provide technical support on HACT implementation, including follow-up actions required on result of financial assurance activities.
  • Support UNICEF Office resource mobilization partners through written financial reporting, resolve discrepancies and ensure donor accountability and transparency.
  • Contribute to UNICEF Office resource mobilization through written financial reporting, and analysis of discrepancies.
  • Contribute to developing private sector partnerships especially in middle income countries.
  • Engage as stakeholders in the UN Reform, facilitating Business Operating Services (BOS) and proactively paving the way for a potential “one back office” in country offices.

  IV. Impact of Results

The ability of the Operations Officer to effectively support the operations functions for the efficient delivery of related services, directly impact on program performance, resource mobilisation and delivery of results for children. This in turn contributes to maintaining/enhancing the credibility of UNICEF as an effective and responsible manager of funds and resources entrusted to the organization and to furthering UNICEF’s image as a competent organization for delivering cost effective and sustainable program results in regular and emergency settings.

The ability of the Operations Officer to support assessment, mitigation, monitoring, review and reporting on the most significant risks that could potentially harm the organization, is a critical element of UNICEF’s risk and internal control performance management framework. Risk management skills are necessary to safeguard UNICEF’s reputation, resources, continuity of operations and reputation to fulfill our primary mission to save and protect children, globally.

If you would like to know more about this position, please review the complete Job Description here: Operations Officer Level 1.docx

Requirements:

VI. Recruitment Qualifications

Education:

A University Degree (Bachelor’s) in one of the following areas is required:

• Business management
• Financial management
• Accounting
• Public Finance
• Related operations function (Supply Chain, Human Resources, Information Technology, International Business, Project management, etc.)

  A professional license from internationally recognized institutions is an asset.

  Experience:

A minimum of 1 year of professional experience, at the national and/or international level, is required, specifically in one or more operations management area including budget; financial management and reporting; facilities management; administration; supply and logistics management; information and communication technology; human resources.

Experience in a UN system agency, large private or public company, or experience working in a developing country and/or humanitarian/ emergency context is an asset.

Experience in working with corporate ERPs (Enterprise Resource Planning) and IPSAS (International Public Sector Accounting Standards) is highly desirable.

Understanding of Results Based Management is a requirement.

Experience in supporting successful client-oriented work units is an asset.

Familiarity with Microsoft Office applications is required.

Language Requirements:

Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.