1- Policy, procedures and strategies

• Supports the supervisor and the head of the office, and updates staff on administrative policies, procedures, rules, and regulations. Implements the appropriate application and interpretation of administrative rules, regulations, policies, and procedures.
• Makes specific recommendations on the improvement of systems and internal controls, planning, restructuring and resolution of sensitive issues, considering the prevailing conditions in the locality.
• Keeps supervisor abreast of potential problem areas and identifies and recommends solutions. Prepares reports on administrative matters as required.
• Provides administrative support and services to sub-offices makes appropriate recommendations where applicable.

2 – Budget Management

• Monitors the budget in close coordination with the supervisor to ensure that objectives stipulated in the fiscal year are realized for smooth operations of the country office including sub-offices.

3 – Administrative support and premises management

• Supports the Inter-Agency Operations Management Team’s approaches for enhancing UN common services to attain efficiency and effectiveness.
• Administers matters relating to office premises, new construction projects or renovations, and services with UN agencies.
• Manage all MoUs from UNICEF and from other UN entities when hosting UNICEF : renewal, monitoring of payments, justification of expenditures.
• Monitors as a Focal point, premises information System in Fiori in conjunction with DFAM/ UNDCO
• Monitors as a Focal point, the various accounts closure and similar activities in collaboration with the supervisor and DFAM
• Any other assigned administrative management responsibilities and services are effectively carried out and delivered

Requirements:

EDUCATION :

First University Degree (Bachelor/License)

WORK EXPERIENCE

Two (2) years of relevant professional work experience in Administration/Management, Finance, Accounting, ICT, Human Resources, Supply or any other relevant function in general with specific experience in the areas of office and Operations Management, Administrative Service Management’s goals, visions and strategies.

LANGUAGES

Fluency in French and good working knowledge of English required