1. Support to business partnering

• Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes
• Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner
• Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.

2. Support in the processing of entitlement and benefits

• Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.
• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

3. Support in recruitment and placement

• Prepares and circulates internal and external advertisements.
• Liaises with candidates in the various stages of the recruitment process.
• Prepares formal acknowledgement, offer and regret letters.
• Initiates and follows up on reference checks and academic verifications, and ensuring the completion of other background checks.
• Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
• Monitors life-cycle of recruitment process to update the supervisor as necessary.

4. Support in organization design and job classification

• Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
• Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.

5. Support in learning & capacity development

• Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
• Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

6. General office support

• Drafting and/or processing a variety of correspondence and other communications
• Setting up and maintaining HR files/records (electronic and paper)
• Scheduling appointments and meetings
• Maintain and generate automated databases containing HR-related statistics and generating periodic reports; and performing a variety of administrative duties (e.g. leave recording, etc.).

Requirements:

To qualify as an advocate for every child you will have…

• Completion of secondary education, preferably supplemented by technical or university courses related to the field of work.
• A minimum of 5 years of progressively responsible administrative work experience in HR is required, preferably in an HRBP structure/context.
• Prior knowledge and hands-on experience in the application of HR rules, regulations, and procedures within the UN is desired.
• Previous experience in UNICEF is an asset.
• The ability to effectively use standard office software tools as well as good knowledge and skills in using relevant HR systems relevant to the HRBP support role is required, e.g. Talent Management System, SAP, WEBHRIS, etc.
• Ability to extract and format data and solve operational client-related problems
• Ability to organize own work, set priorities and meet deadlines.
• Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules, and regulations are met. Uses own discretion to address unforeseen situations.
• Demonstrates a high degree of confidentiality, initiative, and good judgment. Demonstrates courtesy, tact, patience, and ability to work effectively with people of different national and cultural backgrounds.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.

Non-US candidates must be in possession of an existing US G4 visa or be a US permanent resident/citizen.