The consultant will undertake the following tasks for Procurement Services across the designated PIC region:

• Procurement Planning: When necessary, the consultant is responsible for supporting Operations and Programme Sections in developing a detailed procurement plan, based on each assignment with the Implementing Partners, that aligns with the timelines and needs of the projects. This includes forecasting the requirements for goods and services, preparing procurement schedules, and ensuring that all procurement activities are conducted and executed in a timely manner.
• Vendor Sourcing and Procurement Management: When necessary, the consultant is responsible for supporting Operations and Programme Sections to strengthen Implementing Partner’s Supply and Logistics activities in the preparation/revision of TORs, executing sourcing and solicitation methods to the supply market under the supervision and guidance of the Supply & Logistics Specialist, ensuring compliance with UNICEF’s procurement policies, standards and rules under the UNICEF policy and guidelines.
• Logistical Coordination: Overseeing the logistics of project activities, arranging the best international freight modalities from/to PICs and others vendors locations, based on UNICEF Pacific logistics methods and under guidance and supervision of the Supply & Logistics Specialist, including the distribution of supplies to various project sites/implementing partners. This involves facilitating PICs’ in-country customs clearance with local authorities on behalf of UNICEF or in support of government partners for imported goods and coordinating the timely delivery of all items to their destination.
• Risk Management: Identifying potential supply chain risks, such as mitigating delays, quality issues, or any type of vendor non-compliance, and implementing mitigation strategies. This also involves ensuring compliance with local regulations and international standards, and following UNICEF guidelines.
• Stakeholder Coordination: The consultant collaborates with various stakeholders involved in the projects, including UNICEF staff members and PICs national partners. The consultant ensures that all the necessary stakeholders are informed about the supply and logistics status and any potential issues affecting the procurement and logistics schedule, quality, and/or operations and programme implementation effectiveness.
• Reporting and Documentation: Maintaining comprehensive records of all procurement and logistics activities under the guidance of the Supply & Logistics Specialist or under the guidance of the assigned Programme cross-section supervision. The consultant is responsible for preparing regular reports detailing procurement status, logistics arrangements, inventory levels, and any challenges or deviations from the plan.

Please refer to the ToR ( TOR – Individual Long-Term Agreement (LTA) for Supply and Logistics Consultant.pdf) for further information on the deliverables and the timelines.

Requirements:

Education:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the job.

Knowledge/Skills Required

• At least ten years of relevant work experience in Supply & Logistics in UN Agencies are required.
• Substantial knowledge of standard and emergency logistics procedures and practices is required.
• Ability to work in a team setting is essential.

Language:

• Fluency in oral and written English is required.