Grants Coordinator Ukraine
JOB DETAIL
JOB DETAILS:
Norwegian Refugee Council Grants Coordinator Ukraine Ukraine NRC Jobs 2024
Norwegian Refugee Council looking for “Grants Coordinator Ukraine”. Applicants with an Advanced degree may apply on or before 12-Jul-24.
The Norwegian Refugee Council has published a job vacancy announcement on 04/07/2024 for qualified applicants to fill in the vacant post of Grants Coordinator Ukraine to be based in Kyiv , Ukraine. For more jobs, please visit https://unjoblink.org
Company Name: Norwegian Refugee Council
Job Title: Grants Coordinator Ukraine
Duty Station: Kyiv , Ukraine
Country: Ukraine
Application Deadline: 12-Jul-24
Responsibilities:
Funding Identification and Proposal Development
1. Organise proposal planning meetings and coordinate proposal development for NRC’s portfolio of
donors
2. Build positive working relationships with other teams to coordinate and support development of high quality/donor ready proposals using relevant NRC Grant Management tools and guidance (proposal development calendar, internal log-frame, procurement plan, internal budgeting tool etc.)
3. Work closely with Budget Holders, programme teams, and finance as well as other stakeholders to compile accurate proposal budgets, and ensure that the budgets are aligned to the donor requirements
4. Work closely with M&E to ensure project indicators and targets are accurate, calculated correctly,
and aligned to the donor requirements
Due Diligence Assessments and Partner Agreements
1. Support NRC’s due diligence assessment when and as required by an existing or new donor
2. Support Partnership Manager in their organisational assessments of implementing partners as per
NRC’s Grants Management procedures and relevant donor regulations
3. Support Partnership Manager in the development of partner sub-agreements to include relevant
donor provisions
Grant Agreement
1. Support the Grant Manager in reviewing donor contracts, flag any points that might challenge NRC’s
procedures, and support contract negotiations
2. Together with the Grants Manager, summarise in writing, key reporting and compliance requirements (compliance checklist) including issues to be raised Grant Opening Meetings
3. Work with the relevant Area Manager(s)/Programme Development Manager(s)/ (PDM) Core Competency Specialist(s) to ensure Grant Opening Meetings are arranged and take place within 30 days of the grant being activated and all mandatory internal documents are in place (internal logframe, internal budget, procurement plan, work-plan and M&E matrix)
Donor Reporting and Monitoring/ Review
1. Coordinate the development of donor reports ensuring consistency between narrative and financial reports and that they meet NRC and donor quality standards
2. Highlight critical financial issues such as under/over-spends to finance and budget holders, and follow up in writing when discussed verbally
3. Work with the relevant Area Manager (s) to plan, align, implement, track, and follow-up on regular
project review meetings (PRMs) held in both the CO and AOs
4. Monitor grant payment schedules and income requests for respective portfolio, working closely with finance to ensure this is done in a timely manner – especially when linked to the submission of a donor report
5. In collaboration with the Communications and Advocacy team, support the Grants Manager in the
development of country factsheets and other relevant information pieces for donor visits/meetings.
Donor Compliance
1. Be familiar with all NRC organisational and donor portfolio compliance requirements and ensure high
quality management of grants through meeting of internal KPIs and deadlines
2. Support and advise programme colleagues with queries related to donor compliance on grants within portfolio and ensure appropriate donor templates are readily available
3. Work with other departments (i.e. programmes, finance, M&E, Compliance) to ensure all documentation required is ready and available for audits (e.g. vouchers, distribution lists)
4. Support close out of grants, including Grants Closure Meetings (GRMs) meetings, in respective portfolio
5. Assist in training and capacity building of field staff on NRC grants management/donor compliance and PCM as required
General Administration
1. Ensure all key grant documents for a grant is available within the Grants department by maintaining
a standardised information management/filing systems
2. Visit area offices to support with capacity building of staff and roll-out of PCM activities
3. Support the Grants Manager to ensure correct and up-to-date maintenance of the Grants Tracker, Cycles, and other Grants related tools
4. Assist the Grants Manager as necessary, including representation and attendance at meetings as required, and coordination with teams to follow up on agreed action points
5. Grants will assume ‘Office in Charge’ of the Grants Manager role as requested (typically when the Grants Manager takes leave and may vary over time)
Requirements:
At least 3 years of relevant experience in a related field
Experience of donor relations and grants coordination (e.g. with institutional, humanitarian and development donors)
Experience working in complex environments and with displaced populations
Good understanding of donor rules and regulations
Proven skills and experience in support report and proposal development and working with multiple donors
Good personal organisational skills, including communication, coordination and interpersonal skills time management, and ability to meet deadlines and work under pressure
Willingness to travel to area offices and work in difficult environment according to travel requirements
Good analytical skills (data and financial)
Ability to mediate in high-stress scenarios with competing interest
Excellent written and oral communication skills in English
Above average computer skills
Context/specific skills, knowledge and experience:
Strong organisational and team working skills
Good cultural awareness and sensitivity
Ability to work under pressure, independently and with limited supervision
Knowledge of the NGO operations and the dynamics of the humanitarian sector
Above average computer skills, particularly in Microsoft Windows Word and Excel
Holds self-accountable for making decisions, managing resources efficiently, holds the team accountable to deliver on their responsibilities
