JOB DETAILS:

United Nations Development Programme Head of Sub-Office (Nationals Only) Pakistan UNDP Jobs 2024

United Nations Development Programme looking for “Head of Sub-Office (Nationals Only)”. Applicants with an Advanced degree may apply on or before 18-Jul-24.

The United Nations Development Programme has published a job vacancy announcement on 04/07/2024 for qualified applicants to fill in the vacant post of Head of Sub-Office (Nationals Only) to be based in Quetta , Pakistan. For more jobs, please visit https://unjoblink.org

Company Name: United Nations Development Programme

Job Title: Head of Sub-Office (Nationals Only)

Duty Station: Quetta , Pakistan

Country: Pakistan

Application Deadline: 18-Jul-24

Responsibilities:

Ensure strategic programme planning, coordination and implementation in the geographic area of responsibility of the Sub-Office:

• Analyze the socio-economic and political situation and trends in the area and identify opportunities and entry points for UNDP.
• Provide support and facilitation to the overall SO programme development and implementation including planning, budgeting, and monitoring. Oversee project implementation through close monitoring of results and risks. Ensure effective application of RBM tools, management of scorecard targets and other benchmarks.
• Ensure overall efficient coordination of programmes/projects including planning processes and timely delivery of results taking into consideration agreed upon work plans with the UNDP country office and consistency with UN Development Coordination Framework (UNSDCF)/ CPD priorities.
• Identify and develop new programme and project opportunities; and ensure identification and promotion of joint programming and planning opportunities.
• Support capacity building of national counterparts.
• Ensure full compliance with audit requirements and timely follow-up to audit recommendations. Coordinate and follow through on decentralized local evaluations.
• Promote identification and synthesis of best practices and lessons learned for organizational sharing and learning.

Exercise responsibility for effective Sub-Office management:

• Ensure smooth running of the Sub-Office, build an effective SO team, and promote teamwork and an environment that is conducive to delivering results.
• In collaboration with DRR or Operations Manager, ensure full responsibility for the appropriate use and management of resources attributed to the Sub-Office by tracking use of financial resources, and by ensuring the integrity of financial systems and consistent application of the Internal Control Framework and/or rules and regulations. Continually find ways to systematically identify and integrate efficiency gains and cost reductions in all operations of the Sub-Office.
• Approve contracts and ERP transactions under written delegated authority from the Resident Representative and/or Deputy Resident Representative. Exercise ERP manager rights as delegated. Manage the Sub-Office personnel, monitor their performance, and complete performance assessments where necessary.
• Under the supervision of the RR or DRR, ensure enforcement of the security procedures and requirements in the Sub-Office. In collaboration with the Security Advisor, ensure security needs of the office and projects are met; and mitigate possible risks and impacts associated with the Sub-Office operations (e.g. logistical, security) by proactively designing risk prevention/mitigation measures.
• Build capacity of the Sub-office personnel by identifying capacity needs and establishing training and learning programmes.

Represent UNDP sub-nationally and coordinate with UN Agencies, UNDP counterparts, and other organizations:

• Represent UNDP at the field level, and at the regional coordination mechanisms and other platforms.
• Provide strong coordination support to UN Agencies, national authorities, and other organizations through the establishment of a wider consultation process.
• Ensure proper coordination and input to Interagency initiatives.
• Maintain collaboration and coordination with the other Heads of Offices to ensure programmatic integration and sharing of best practices.

Promote communication flow in the office:

• Maximize communication between the various programmes and projects and with stakeholders (development partners, private sector, NGOs, civil society, UN agencies and Government agencies).
• Maximize internal communication at SO level and effective and proactive communication between relevant CO units (both programme and operations units) and the SO.
• Monitor the perception of UNDP at the local level and suggest media activities that positions UNDP more strategically and effectively as a neutral broker for local development. Enhance local visibility for UNDP in development effectiveness.
• Ensure that UNDP’s work at the local level and its impact are effectively communicated in collaboration with the Country Office.

Foster partnership building and resource mobilization:

• Contribute to the development of the CO Partnership and Resource Mobilization (PRM) strategy, including creation of tools to implement the strategy.
• Identify new partnerships and strengthen existing ones at the SO level through innovative approaches to partnership development.
• Encourage ways of mobilizing resources for the Country Office in consultation with local counterparts and follow-up with development partners on local opportunities.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities:  Supervision and performance management of Sub-Office staff and project staff working within the Sub-Office geographic area of responsibility

Requirements:

Core:

Achieve Results: LEVEL 3

• Set and align challenging, achievable objectives for multiple projects, have lasting impact

Think Innovatively:LEVEL 3

• Proactively mitigate potential risks, develop new ideas to solve complex problems

Learn Continuously:LEVEL 3

• Create and act on opportunities to expand horizons, diversify experiences

Adapt with Agility:LEVEL 3

• Proactively initiate and champion change, manage multiple competing demands

Act with Determination:LEVEL 3

• Think beyond immediate task/barriers and take action to achieve greater results

Engage and Partner:LEVEL 3

• Political savvy, navigate complex landscape, champion inter-agency collaboration

Enable Diversity and Inclusion:LEVEL 3

• Appreciate benefits of diverse workforce and champion inclusivity

People Management: UNDP People Management Competencies can be found in the dedicated site. .

Cross-Functional & Technical:

Business Direction & Strategy – System Thinking:

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business Direction & Strategy – Strategic Thinking:

• Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions
• Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP

Business Management – Resource Management:

• Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity

Business Management – Customer Satisfaction/Client Management:

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests.
• Ability to anticipate client’s upcoming needs and concerns.

Business Management – Communication:

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
• Ability to manage communications internally and externally, through media, social media and other appropriate channels

Business Management – Portfolio Management:

• Ability to select, prioritise and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimising return on investment

Partnership management – Relationship management:

• Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding