JOB DETAILS:

FHI 360 Human Resources/ Admin Officer Ghana FHI 360 Jobs 2024

FHI 360 looking for “Human Resources/ Admin Officer”. Applicants with a Bachelor’s degree may apply on or before 19-Jul-24.

The FHI 360 has published a job vacancy announcement on 03/07/2024 for qualified applicants to fill in the vacant post of Human Resources/ Admin Officer to be based in Accra , Ghana. For more jobs, please visit https://unjoblink.org

Company Name: FHI 360

Job Title: Human Resources/ Admin Officer

Duty Station: Accra , Ghana

Country: Ghana

Application Deadline: 19-Jul-24

Responsibilities:

Workday related

Provide primary country level data entry and support for the Workday system. Responsible for the updating critical staff information in workday including compensation changes, job change actions (promotions, transfers, etc.). Responsible for creating job requisitions for Ghana-based positions and its related actions. Serve as Primary Recruiter in Workday and performs its related functions including initial screening of applications.

Payroll Related

Initiate monthly payroll processes for review. Make relevant manual changes in payroll system that are not covered by the Workday-Payroll integration (e.g., tax rate changes, social security threshold changes). Be responsible for processing timesheets and monthly labour report to be shared with finance.

Other HR Responsibilities

Support the Associate Director, HR/Admin in providing direction, oversight, and interpretation of HR-related policies and procedures that guide the day- to-day operations of the organization. Assist the Associate Director, HR/Admin in providing support to supervisors and staff to develop the skills and capabilities of staff. Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff, Assist in the drafting of job advertisements for vacant jobs, screening applications, shortlisting and interviewing and selecting candidates. Support pre-employment processes including scheduling of interviews, background checks, related workday processes, collecting information from candidates as appropriate. Coordinate and address staff queries relating to Health Insurance, Group Life Insurance, Provident fund and Social Security. Support the development and implementation of organizational HR programs. Assist in carrying out staff audits, identify gaps and propose staffing levels for the organization. Implement HR policies, practices, and procedures, and ensure compliance with legal laws and/or regulations as regards recruitment , Provide information and assistance to staff, supervisors on human resource and work-related issues. Maintain an up to date and accurate staff records and filing system, with electronic copies on to SharePoint.

Admin Responsibilities

Maintain a tracker to monitor the expiration dates of registrations and certifications, ensuring timely renewals. Ensure timely initiation and completion of processes for company registration and acquisition of necessary certifications, maintaining strict adherence to compliance requirements. Support project admin staff with application and renewal processes for residence and work permits for expatriates and third-country nationals. Draft various letters including but not limited to offer letters, introductory letters, references etc. Manage office supplies and inventory, ensuring the office is well-stocked and organized. Coordinate with service providers and vendors for office maintenance and repairs.

CONTRIBUTION:

Contribute to the development and editing of policies and procedures. Provide advice and assistance to supervisors and staff. This may include information on training needs and opportunities, job descriptions, performance reviews and personnel policies of the FHI360. Provide advice and support to supervisors and staff selection committees and ensures that they have accurate and timely information in order to make effective decisions.

EXPERTISE AND COMPLEXITY:

Maintain confidentiality for sensitive Human Resources issues or projects and use judgment and decision-making to execute duties and responsibilities. Knowledge of Ghana government regulations, including USAID or other donor. Participate in professional HR activities and events to stay current with HR practices. Resourceful through technology, research skills, and relationship building among several organization teams and units and professional organizations. Knowledge of FHI and organizational groupings. Perform detail-oriented work with a high level of accuracy. Has knowledge and applies resources to work authorization issues. Has written and verbal communication skills. Work independently with initiative to manage high volume and sensitive workflow, may structure work of staff members. Interact with diplomacy and tact and follow-up on requests in timely and efficient manner. Working knowledge of relevant software, including Microsoft Office Suite.

TYPE AND NATURE OF CONTACTS:

Routine coordination with FHl360 employees and consultants and external individuals including applicants, on-site and in the field. Coordinate work assignments with colleagues and organize work efficiently. Interact with FHI360 management.

Requirements:

• At least bachelor’s degree in HR or related field with 3 to 5 years relevant working experience.
• Experience working with HRIS Systems (Workday preferred)
• Experience with Payroll administration and management
• Experience managing benefits, pensions related processes, Medical and Life Insurance Administration.
• A fair understanding of the Ghana Labour Law and other regulations
• Ability to work independently with little supervision
• Must be proactive and well organized.