JOB DETAILS:

International Atomic Energy Agency Legal Assistant (General Legal)(G5) Austria IAEA Jobs 2024

International Atomic Energy Agency looking for “Legal Assistant (General Legal)”. Applicants with a Secondary School Diploma may apply on or before 24-Jul-24.

The International Atomic Energy Agency has published a job vacancy announcement on 04/07/2024 for qualified applicants to fill in the vacant post of Legal Assistant (General Legal) to be based in Vienna , Austria. For more jobs, please visit https://unjoblink.org

Company Name: International Atomic Energy Agency

Job Title: Legal Assistant (General Legal)(

Duty Station: Vienna , Austria

Country: Austria

Application Deadline: 24-Jul-24

Responsibilities:

• Provide assistance to the Section Head and other Legal Officers of the Section with document preparation, inter alia in connection with contracts and agreements and their annexes. Review documents to ensure conformity with templates, prepare IOM for signature by the Section Head for return of completed assignment to the requesting Division.

• Serve as custodian of signed originals of contracts and agreements; liaise with the relevant technical Divisions to ensure receipt of full texts of those documents, including full annexes. Manage the list of all final contracts and agreements signed by the Agency, ensuring that it is up to date and that all final texts are available and properly filed, both in hard copy and electronically.

• Perform research using OLA’s electronic data management system such as searching for and reviewing precedents for their applicability to current requests for advice and discussion of results with Section Head or Legal Officer.

• Manage logbook entries for incoming and completed tasks and act as the contact point for the General Legal Section logbook-related matters. Keep track of status and generate weekly data reports from the logbook to aid organizational overview and in preparation for status meetings with client Divisions. Communicate with client offices regarding establishment of deadlines, as required. Follow up with Legal Officers to ensure deadlines are met.

• Provide front office support to the Section Head including preparation of draft correspondence, calendar management, meeting scheduling, telephone coverage, duty travel arrangements.

• Provide support for attendance at conferences, meetings and seminars such as preparation of working files, including gathering all appropriate background documents from internal OLA files and/or external information sources, including from other IAEA offices.

• Prepare PowerPoint presentations for conferences, meetings and seminars by e.g. gathering inputs from internal OLA files and/or external information sources, including from other IAEA offices.

• Assist in providing input for documents and reports for meetings of the Board of Governors and General Conference by reviewing previous versions of such documents, and/or gathering information from internal OLA files, as requested by the Section Head or Legal Officers.

• Solicit inputs from Legal Officers in response to requests for inputs to briefs for the Director General, compile information received and prepare a comprehensive response to DGOC.

• Undertake other assignments as required and consistent with the level of the post.

Requirements:

Completed secondary education

Minimum of five years of relevant working experience, some of which in an international environment.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Administrative skills set to IAEA standard might be part of the selection process.