JOB DETAILS:

World Health Organization Procurement Assistant Ghana WHO Jobs 2024

World Health Organization looking for “Procurement Assistant”. Applicants with a High School Diploma may apply on or before 25-Jul-24.

The World Health Organization has published a job vacancy announcement on 04/07/2024 for qualified applicants to fill in the vacant post of Procurement Assistant to be based in Accra , Ghana. For more jobs, please visit https://unjoblink.org

Company Name: World Health Organization

Job Title: Procurement Assistant

Duty Station: Accra , Ghana

Country: Ghana

Application Deadline: 25-Jul-24

Responsibilities:

Under the general supervision of the National Procurement officer and general guidance of the Operations Officer, the incumbent performs the following functions:Receives and reviewspurchaserequestsfor goods and services from Requestors(in TechnicalUnits) forclarity, compliance, detail,completeness, and obtains additional information considered necessary;Compiles lists of sources of procurement (supplier database), to request for quotations and proposals for bids and liaises with potential suppliers;Reviews and performs analysis of responses from suppliers as required by WHO rules. Compiles and analyzes information contained in quotations or proposals to select the most competitive supplier;Prices Requests for Price Estimate (RPE) when using the Procurement Module of Global Management System;Tracks the statusof requisitions and updates procurement tracker;Responses to Requestors and Suppliers enquiries about status of orders,charges and cancellations;Maintain the required stockpiles of essential incident management equipment, e.g. personal deployment material, radios, satellite telephones, IT equipment, etc.Oversees the Travel and Events management, including planning and monitoring of WCO travel within and outside the country.Oversees the management of the fleet, including planning and monitoring fleet movements and overseeing the maintenance of vehicles.Liaises with counterparts in the Regional Office, at HQ/Geneva and brings any problem that might need the support of the Global Service Center(GSC);Liaise with the receiving unit and coordinate the completion of the supplier performance evaluation and upload it in the PO ECM

Requirements: 

Education

Essential: Completion of secondary education or equivalent. Additional training in business administration and management procedures.
Desirable: University degree in Business Administration, Management or related field. Training in Procurement and Supply management in WHO or UN system will be an advantage.

Experience

Essential: At least 10 years’ experience in general Procurement and Supply work.
Desirable: Experience in of purchasing in an ERP such as Oracle e-business environment will be an asset; Impo1t and Export Business such as customs clearing and forwarding; other areas such as Administration, Program Management, would be an asset.

Skills

Ability to identify various categories ofsupplies and equipment to facilitate procurement.Abilityto acquire (and apply) a sound knowledge of policies, practices and procedures connected with assigned duties;Ability to work with minimum supervision;Abilityto use systems pertaining to the treatment and processing of procurement such as theWHO Global Management System (GSM).Ability to use standard Office software such as Word, Exceland PowerPoint.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: