Under the overall supervision and direct management of the Senior Manager, Grants Finance, the Grants Finance Officer will have the following specific responsibilities:

BESTLIFE2030 Financial and Administrative responsibility

• Ensure that regular tasks are performed to meet IUCN’s internal procedures; such as time tracking, consistent cost recovery and overheads charging, financial and contractual data archiving, etc.
• Ensure the maintenance of up-to-date financial and administrative data in appropriate systems (Award Vision, Project Portal, etc.) including grant budgets, internal agreements, implementing partner agreements, etc.
• Review and assess the budgets of grant applicants in collaboration with programme technical staff.
• Review and accept financial reports in collaboration with programme technical staff.
• Ensure that all donor contractual requirements in respect of finance and reporting are respected through sound monitoring and oversight, and liaison with the donor, partners, and other related parties.
• Ensure and safeguard timely and efficient financial reporting to the donor. Track and follow up on reporting deadlines/submissions with project managers and partners.
• Manage and support the audits of the facility, both for IUCN and for grantees and partners where applicable.
• Supervise and ensure timely and efficient contract clearance processes (implementing partners, consultancy, internal agreements).
• Support procurement processes, including preparing requests for proposals, analysing submissions and awarding contracts in collaboration with the project team.
• Liaise and coordinate with colleagues to ensure a consistent approach to grant finance and administrational procedures across IUCN offices.

Institutional transversal support

• Provide training and support to staff and other stakeholders in the area of grant finance management and budget development, including support on the use of financial systems and procedures, and in items specific to the facility.
• Contribute to the development of global procedures and standards to support the effective management of grant making programmes (Grant-making operations manual, standard templates, guidelines, etc.).
• Contribute to the development of financial systems in areas such as contractual procedures, time tracking and reporting management, budget development and reporting.

Other responsibilities

• As required, the Grants Finance Officer shall assume responsibility for other activities and projects that the Senior Manager, Grants Finance and Head of Office in Brussels may assign from time to time.

The above job description contains the main duties and responsibilities for this position. However, in a small organisation such as IUCN, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular job description. Where any task becomes a regular part of an employee’s responsibilities, the job description will be changed in consultation with the employee and the Human Resources Management Group.

SALARY: The starting gross annual salary range for this position is EUR 51’738. Additional benefits include luncheon voucher ‘Ticket Restaurant’; transport refund of EUR 49,00 per month,group insurance (life, disability and pension fund); accident and disability insurance ‘accidents de travail’; duty travel insurance