1. Budgeting and Reporting:

• Develop in-depth understanding of multiple programs’ budgets and expense drivers/levers and support program managers/ budget holders in developing/revising budgets and guidelines, and preparation/submission of detailed program budgets.
• Support the Director Finance / Manager Finance and Program Managers in consolidation, validation, and analysis of operational expenses against budgets; provide variance explanations and effect adjustments to programmatic plans/budgets.
• Review income allocations and closely coordinate with program managers on execution rate, adjustments needed, and reforecasting of budgets to ensure consistency with programmatic goals/plans.
• Prepare budget presentations for discussions/approvals and incorporation of these in program reports/submission.

2. Financial Management and Planning:

• Prepare management reports/dashboard for tracking critical KPIs, and grants’/projects’ performance and advise Program managers on productivity metrics and cost efficiencies.
• Handle routine accounting, transaction processing and month end processes under guidance of the Finance Manager concerned whenever required.
• Support project teams in development of financial proposals/plans for new grants and support translation of these into detailed financial scenarios, cost heads/expense categories, phasing etc.

3. Grant Management:

• Support program teams in preparing, reviewing, reconciling, and submitting financial reports to donors and in setting up and implementing appropriate reporting protocols.
• Support development and implementation of Standard Operating Procedures for grants management, budgeting guidelines and financial management.
• Send timely alerts and reminders for coordination with other WJCF Offices.
• Process partner agreements/contracts and coordinate timely release of donor tranches under guidance from Finance Manager / Director Finance.
• Maintenance of all partners records and financial documents.

4. Efficient financial risk management:

• Support the Finance function in effective risk management measures, ensuring judicious utilisation of funds, adherence to budgets, and compliance with regulatory norms.

5. Administration:

• Organising regular meetings for the WJCF staff and coordinating directly with the Travel agents and Hotels including negotiating best deals and offers for the company.
• Maintain a tracking system for all travel.
• Select venues for workshops, trainings, and meetings. Process contracts and agreements with the venues.
• Arrange and coordinate logistics for conferences, meetings, workshops, special events and appointments to include reserving rooms, making catering arrangements, setting up conference calls, Presentations, taking notes and preparing meeting summaries.
• Maintain office files and tracking systems, contract, procurements, office supplies, and payments.
• Provide administrative and program support to operations, finance, technical, procurement, and administrative senior staff.
• Coordinate with travel agent for booking flight, accommodation, taxi, Visa etc.
• Coordinating and assisting staff for issuance of invitation letter for visa application, assisting hotel, and conference etc.
• Responsibility for proper reviewing and assistance in processing of the bills of the respective vendors
• Maintain vendor data base.

Qualifications

• MCom / MBA with specialization in Finance with at least 5 years of work experience preferably within the development sector and should have dealt with similar work responsibilities in the past. Candidates with CA/ CA (inter) qualification shall be preferred.
• Knowledge and hands on experience on any ERP Accounting Software including Quickbooks, Netsuite or Agresso would be a plus.
• Good knowledge of MS Excel, PowerPoint, Word and other Office Suite applications

Skills and Traits

• Quality conscious and excellent attention to detail and accuracy
• A strong sense of proactivity to ensure efficient financial management.
• Good time management skills and ability to prioritize.
• Flexibility and ability to work in a team, as well as strong cooperation and people skills.
• Dedicated, respectful, punctual, and well disciplined.
• Good oral and written communication skills in English
• High level of integrity, dependability, and accountability
• Ability to work under pressure without compromising on quality of processes and procedural requirements.
• Self-motivated and firm in providing opinion to support effective decision making.