The incumbent works under the direct supervision and guidance of the Senior Adviser (S) and, if selected, will be tasked with the following:

1. Designing and implementing assigned Programme activities, which may include workshops, meetings, presentations, training interventions etc., by recommending priority activities, liaising with participants and experts, preparing written material for supervisor’s approval, and obtaining the required administrative approvals; keeping track of pending matters and following up on deadlines.
2. Providing Programme management support through preparation of a variety of documents, as well as research, compilation, verification and administration of data, reports or any other related materials, as well as development and maintenance of Programme databases with references and cross-references.
3. Co-ordinating reporting requirements and providing substantive input to progress reports, evaluation reports, follow-up project proposals; drafting concept notes, talking points and background material, with the provision of substantive input and putting documents into adequate style, language and format, proofreading documents and editing texts for accuracy, grammar, punctuation, and style in accordance with standard practices.
4. Monitoring administration of assigned Programme outcomes, including tracking budget and expenditure through the pledge monitoring tool, providing financial management and resource mobilization support through pledge administration, following up on unutilized funds, preparation of budget reports, project status and its operational and financial closure; making recommendations for improvements to the design and delivery of the work processes and practices to meet specific project needs, by focusing on the provision of defined services and seeking opportunities to improve the delivery of the service by collaborating or integrating processes or activities.
5. Co-ordinating administrative arrangements, including preparation of terms of reference and selection of consultants, implementing partners and vendors, maintaining the Senior Advisor’s calendar and correspondence, including taking minutes, translating, administrative and logistical arrangements for in-person, online and hybrid events, such as meetings, workshops, etc.
6. Using ERP, initiating and following up on actions related to requisitions, recruitment of consultants, training, purchase of services and goods, payments, travel authorizations requests/claims and dealing with all related inquiries.
7. Serving as a JARVIS and DocIn focal point and providing induction briefings to newcomers and regular related training interventions to the staff, as well as guidance and capacity building to the Programme staff on the requirements and standards in Programme activities and goals.
8. May perform other assigned duties.

Requirements: 

• Completed secondary education supplemented by formal training in administration, project management, or public administration.
• Minimum 6 (six) years of relevant experience in administrative or project work, preferably in an international environment.
• Digital literacy and proficient use of Microsoft Office (Outlook, Word, Excel, and PowerPoint); working knowledge of IRMA would be an asset.
• Excellent oral and written communication skills in English and Ukrainian.
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
• Ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.