Administrative Assistant, GS-5, 6 Months (For Ethiopian Nationals Only)

  • Location:
  • Salary:
    $1,540.08 / YEAR
  • Job type:
    FULL_TIME
  • Posted:
    3 weeks ago
  • Category:
  • Deadline:
    12/07/2024

JOB DESCRIPTION

JOB DETAILS:

United Nations Children’s Fund Administrative Assistant, GS-5, 6 Months (For Ethiopian Nationals Only) Ethiopia UNICEF Jobs 2024

United Nations Children’s Fund looking for “Administrative Assistant, GS-5, 6 Months (For Ethiopian Nationals Only)”. Applicants with an Advanced degree may apply on or before 12-Jul-24.

The United Nations Children’s Fund has published a job vacancy announcement on 05-Jul-24 for qualified applicants to fill in the vacant post of Administrative Assistant, GS-5, 6 Months (For Ethiopian Nationals Only) to be based in Addis Ababa, Ethiopia. For more jobs, please visit https://unjoblink.org

Company Name: United Nations Children’s Fund

Job Title: Administrative Assistant, GS-5, 6 Months (For Ethiopian Nationals Only)

Duty Station: Addis Ababa, Ethiopia

Country: Ethiopia

Application Deadline: 12-Jul-24

 

Responsibilities:

 

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built; we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, Hope

Ethiopia is situated in the Horn of Africa and is the second most populous country on the continent with an estimated population of 115 million. It borders six African countries: Djibouti, Eritrea, Kenya, Somalia, South Sudan, and Sudan, and covers 1,104,300 square kilometers. Approximately 85 percent of the population lives in rural areas. Ethiopia represents a melting pot of ancient cultures with Middle Eastern and African cultures evident in the religious, ethnic, and language composition of its people.

Over the past two years, children and their families across Ethiopia faced multiple and complex emergencies, such as the conflict in the northern Ethiopia and the drought, which resulted in millions of people in need of urgent humanitarian assistance. UNICEF has programmes in Child Protection, WASH, Health, Nutrition, Social Policy, and Education and serves over 15 million children in Ethiopia. Join UNICEF Ethiopia to contribute to improving the lives of children and women.

How can you make a difference?

Asset/Supplies/Equipment

  • Supports management of administrative supplies, office equipment, and updating inventory of items.
  • Ensures that services and maintenance of premises are in accordance with organizational standards.
  • Monitors and supervises adequate and appropriate use of Asset/supplies.
  • Arranges for the purchase and timely distribution of office supplies and maintaining office equipment.
  • Ensures that services and maintenance of premises and equipment are in accordance with organizational standards.
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

    Procurement/Invoice processing

  • Facilitates the processing of low value PO for procurement of service and goods. This includes preparing and filing documents, completing necessary forms and templates, and making necessary logistical arrangements.
  • Maintains up-to-date vendor lists, partners, and consultant rosters.
  • Process of payment invoices and filing documents for approval and thereafter processing in VISION.
  • Uploads electronic files and verifies results to destination system.
  • Responds to client transaction status and other inquiries.

    Communications & Workflow

  • Facilitates the communications and workflow of the organizational unit to enhance the efficiency and timeliness of operations and outputs.
  • Manages incoming and outgoing correspondence, e-mails, and telephone calls.
  • Communicates routine and some non-routine information pertaining to the work of the team.

Calendar/Meetings/Correspondence Management

  • Maintains office calendar and arranges meetings.
  • Takes minutes of Ops meetings, ensuring accuracy, attention to detail and coherence.

Events/Logistics

  • Supports the logistical arrangements, through engaging with facilitators, caterers, and hosts.
  • Arranges times through liaising with participants over availability.
  • Liaises with budget focal points (Ops) and section over costs and needs.
  • Prepares and maintains agendas on meetings and events related to the work group commitments.

To qualify as an advocate for every child you will have…

Minimum requirements:

  • Education:

Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization is an asset.

  • Work Experience:

At least 5 years of relevant work experience in in administrative or clerical work.

  • Skills****:

Training and experience using MS Word, Excel, PowerPoint, and other software such as SharePoint.

knowledge of integrated management information systems is required.

Thorough knowledge of general administrative policies and procedures desirably in a UN/NGO set up.

Organizational, planning, and prioritizing skills and abilities.

  • Language Requirements:

Fluency in English required, including writing, and editing skills.

Desirables:

  • Developing country work experience and/or familiarity with emergency.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (1)

(2) Demonstrates self-awareness and ethical awareness (1)

(3) Drive to achieve results for impact (1)

(4) Innovates and embraces change (1)

(5) Manages ambiguity and complexity (1)

(6) Thinks and acts strategically (1)

(7) Works collaboratively with others (1)

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates and persons with disability are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

Visa residence requirements: i.e.: UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.]

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.

This job has expired.