Location:

New Delhi, India
Salary:

negotiable / YEAR
Job type:

CONTRACTOR
Posted:

3 months ago
Category:

Procurement, Supply and Logistics
Deadline:

19/07/2024

JOB DESCRIPTION

JOB DETAILS:

United Nations Development Programme Procurement Associate (2 positions) India UNDP Jobs 2024

United Nations Development Programme looking for “Procurement Associate (2 positions)”. Applicants with a Secondary School Diploma may apply on or before 19-Jul-24.

The United Nations Development Programme has published a job vacancy announcement on 05/07/2024 for qualified applicants to fill in the vacant post of Procurement Associate (2 positions) to be based in New Delhi, India. For more jobs, please visit https://unjoblink.org

Company Name: United Nations Development Programme

Job Title: Procurement Associate (2 positions)

Duty Station: New Delhi, India

Country: India

Application Deadline: 19-Jul-24

Responsibilities:

(i) Ensures implementation of the operational strategies policies through

Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
Provision of inputs to CO Procurement business processes mapping and elaboration of the
content of internal Standard Operating Procedures (SOPs) in Procurement in consultation
with the direct supervisor and office management

(ii) Supports procurement processes for UNDP India Country Office, National Implementation (NIM) and Direct Implementation (DIM) projects and at the request of other Agencies

Provision of inputs to preparation of procurement plans for the office and projects
Support to organization on end-to-end procurement processes including preparation and conduct of RFQs, ITBs, RFPs, Individual Consultants (ICs) receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations, and issuance of contracts and/or purchase orders.
Preparation of Purchase orders and contracts in and outside Quantum, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Quantum. Maintenance of filing system in Procurement unit. Buyer’s profile in Atlas.
Compilation of inputs for submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
Provision of information for preparation of cost-recovery bills in Quantum s for the procurement services provided by UNDP to other Agencies.
Implementation of joint procurement processes for the UN Agencies in line with UN reform.
End to End procurement of Hotel Services and creating long term agreements/rate contracts for hotels.
Responsible for vendor management for hotels and events.
(iii) Ensures implementation of sourcing strategy and e-procurement tools through:
Update of the rosters of suppliers
Compilation of information for different types of procurement including travel services
Assist in preparation of Long-Term Agreements for UNDP and on behalf of other UN Agencies, if needed
Development and update of the rosters of suppliers, implementation of supplier selection and evaluation

(iv) Organizes procurement processes on behalf of and in collaboration with UNDP COs, focusing on achievement of the following results:

Assist COs in the preparation of procurement plans for the office.
Organization of procurement processes in relation including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems in consultation with the COs.
Implementation of joint procurement processes for the UN Agencies in line with the UN reform.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Requirements:

Min. Education requirements:

Secondary Education is required OR A University (Bachelor’s) in Business Administration, Public Administration, Finance, Economics, or equivalent will be given due consideration, but it is not a requirement.

CIPS level 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

Min. years of relevant work experience:

Minimum of 6 years (with Secondary education) or 3 years (with Bachelor’s degree) of relevant core Procurement Experience is required at the national or international level.

Required skills:

Demonstrated Experience of advanced automated procurement systems, database packages, and web- based management systems such as ERP is required.

Desired skills in addition to the competencies covered in the Competencies section:

Experience in Public Procurement with the Government/Non-Profit Sector is desirable.
Experience or familiarity with UNDP operational and reporting systems, including experience in ERP system (i.e. Oracle Cloud, SAP or PeopleSoft), is desirable.

Required Language(s):

Fluency in English & Hindi is required.

This job has expired.