The main responsibilities of the programme Associate are:

• Provide support to the formulation and management of programs/projects.
• Provide administrative support in the preparation of program work plans, budgets, and proposals for program implementation arrangements.
• Ensure that the projects’ work plan aligns with the partners’ work plans.
• Prepare partner agreements in the system and make any necessary amendments.
• Work closely with the implementing partners to ensure timely project implementation and submission of financial and programmatic documents before the agreement closure date.
• Provide financial Support to the Programs/Projects
• Support project managers in creating projects in RMS and Quantum and ensure their alignment.
• Assist program/project leads in preparing and revising the budget for activities and maintain alignment of the project’s activity budget with the one in the official form.
• Review financial reports of the IPs and provide necessary inputs before submitting to the financial unit for final review.
• Prepare required documents for timely payment to consultants and vendors, and coordinate with the operations team/financial unit for all payments.

• Provide administrative logistical support to the programs/projects.
• Manage all logistical, administrative, and financial tasks for organizing meetings, workshops, events, and missions.
• Assist in consultant recruitments and support HR in preparing relevant documents.
• Arrange travel and provide assistance with travel requests and reimbursements when needed.
• Maintain a filing system to securely store confidential materials as required.
• Provide administrative support to building and maintaining partnerships.
• Maintain and update partner contact database and assist in the process of identifying potential new partners.
• Create public information materials and briefing packets.
• Organize, compile, and process information from donors, as well as Regional and Country Offices, to input into various databases and documents.
• Provide administrative support for organizing training for office staff and partners on program and operations-related issues.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Requirements:

Education and certification:

• Completion of secondary education is required.
• Bachelor’s degree in business or public Administration is an asset.

Experience:

• At least 6 years of progressively responsible experience in administration or programme management/support.
• Experience in working in a computer environment using multiple office software packages is required.
• Experience in supporting a team is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable; `

Language Requirements:

• Fluency in English and Arabic is required.
• Knowledge of the other UN official working language is an asset.