A. Pivotal role in administrative support services:

• Oversee general office administrative needs covering the SCMU Storage room, update Greenhouse Gas Emissions Platform, act as UNFPA Country Office Real Estate Management (COREM) Focal Point, oversee office space planning, manage ID card passes and parking permits for UN City, and coordinate mail handling with UN City Mail Room.
• Manage travel arrangements including advice on entitlements and visas, liaising with travel agencies, flight options and assisting with travel claims.
• Serve as the focal point for SCMU conferences and meetings, ensuring efficient planning, coordination and implementation of logistical and administrative arrangements for SCMU events.
• Oversee the supply of office materials, ensuring sufficient stock for SCMU.
• Act as the focal point for SCMU’s fixed assets, ensuring accurate recording and capitalization, coordinating quarterly reviews, annual certifications, and disposal of obsolete assets.
• Acts as UNFPA’s Ministry of Foreign Affairs (MoFA) Liaison in Denmark, manage registration and deregistration of UNFPA personnel with the MoFA, process residence permit applications, and keep personnel updated on policy changes.
• Managing the procure-to-pay processes within the UNFPA ERP system, encompassing tasks such as maintaining vendor records, raising requisitions, creating financial receipts for SCMU Purchase Orders, and processing invoice payment requests.
• Support and implement activities related to UNFPA’s Governance, Risk, Compliance and Reporting function.

B. Capacity Strengthening

• Developing and implementing UNFPA’s capacity-strengthening initiatives.
• Advocate for the training of supply chain professionals
• Coach and mentor UNFPA personnel to strengthen their capacity to provide informed technical guidance in the supply chain management function.

C. Thought Leadership, Knowledge Sharing and Advisory

• Champion UNFPA’s supply chain thought leadership through actively engaging with industry experts, participating in relevant forums, contributing to research and publications, and representing UNFPA’s expertise in various supply chain management discussions and initiatives.
• Foster an environment for knowledge retention and sharing and the creation of a community of practice for supply chain.
• Provide counsel and support on the full range of financial management issues, incorporating best practices and continuous improvement across UNFPA.

D. Partnerships and Resource Mobilization

• Prominently contribute to the development of UNFPA’s value proposition and relationships with donors and partners.
• Support SCMU’s collaboration with the Division for Communication and Strategic Partnerships to diversify funding opportunities.
• Support SCMU’s oversight of resource mobilisation proposals for quality assurance purposes

E. Collaboration and Representation

• Establish effective collaboration with relevant stakeholders within UNFPA to ensure coordinated and effective tailored solutions for each area of intervention.
• Lead the fostering of relationships with key supply chain partners with the purpose of increasing the efficiency of UNFPA’s supply chain function.
• Represent SCMU and UNFPA in meetings related to financial management functions.

F. Team Management

• Create a conducive working environment aligned with UNFPA’s 2030 People Strategy.
• Lead and supervise team.

G. Carry out any other duties as may be required by the Chief, SCMU.

Requirements:

Education:

• Completion of secondary education is required.
• A University degree at Bachelor Level in Accounting, Finance, Business Administration, International Commerce, Procurement, Logistics, or equivalent field is an asset.

Knowledge and Experience:

• A minimum of seven (7) years of relevant, progressively responsible experience in administrative services, protocol and/or a related area.
• Experience in managing a team, particularly within a remote and/or matrix organizational structure is required.
• Strong interpersonal skills and capability to develop and maintain broad diversified partnerships is required.
• Professional written and spoken presentation skills, including for the development of reports, presentations, and the ability to synthesize complex supply chain documents for both technical and non-technical audiences is required.
• Experience using Enterprise Resource Planning (ERP) is required.
• Basic proficiency in project management skills is an asset.
• Basic knowledge of the principles and operational aspects of sexual and reproductive health commodities in global development and the humanitarian community is an asset.

Languages:

Fluency in English is required. Working knowledge of another official UN language is an asset.