Administrative Assistant

negotiable / YEAR Expired 4 months ago

This job has expired.

JOB DETAIL

JOB DETAILS:

World Bank Administrative Assistant Cameroon World Bank Jobs 2024

World Bank looking for “Administrative Assistant”. Applicants with a Bachelor’s degree may apply on or before 19-Jul-24.

The World Bank has published a job vacancy announcement on 05/07/2024 for qualified applicants to fill in the vacant post of Administrative Assistant to be based in Yaounde , Cameroon. For more jobs, please visit https://unjoblink.org

Company Name: World Bank

Job Title: Administrative Assistant

Duty Station: Yaounde , Cameroon

Country: Cameroon

Application Deadline: 19-Jul-24

Responsibilities:

The Administrative Assistant’s duties and accountabilities include, but are not limited to, the following:
• Provide primary assistance and support to the Finance Team in processing accounting, financial, procurement and administrative transactions.
• Receive and dispatch all administrative, accounting, and financial documents.
• Ensure compliance with World Bank financial policies and procedures.
• Assist and follow up on the Country Office purchases.
• Handle routine work including receiving invoices from vendors, verifying their completeness ensuring their compliance with VAT and Global Payment Provider system requirements.
• Submit and follow up VAT and other exemption documents to tax authorities.
• In collaboration with Driver’s Coordinator, ensure appropriate administrative documents of WBG vehicles exist and are updated timely; monitor fuel and vehicle repairs costs by maintaining up to date fuel monitoring sheet.
• Provide appropriate support to staff relocating to / from Yaounde.
• Follow up on Country Office vendors registration, bank accounts details update as required by GPP system.
• Master the GPP system to assist Country Office staff, internal & external clients, and vendors as appropriate.
• Monitor Country Office service contracts and ensure that payments are done properly and timely as per the terms and conditions, and close out contracts after verifying that all due payments are done, and all terms and conditions are met.
• Review and manage any long outstanding contracts or items and follow up for timely settlements.
• Assist the Facilities Assistant in conducting annual Country Office fixed asset physical count and ensure new assets are tagged and recorded in SAP.
• Assist the Facilities assistant in maintaining up to date the Country Office asset inventory, ensure proper maintenance of assets in short, ensure proper asset management.
• Performs any other tasks assigned by the Finance Officer with respect to the Country Office work program.

Requirements:

• Bachelor’s degree preferably in Accounting, Finance or Business Administration.

• Three years of relevant work experience preferably with international Organizations, NGOs, or Private Sector Organizations.

• Proficiency in using advanced functions on standard computer applications (Windows applications: Word, Excel, and PowerPoint), strong knowledge of computerized accounting.

• Knowledge of and ability to execute diverse work procedures related to the timely processing and production of assigned outputs and supporting administrative activities.

• Applied knowledge of organizations’ procedures, and practices, including records management, and filing procedures.

• Thorough knowledge of work procedures in assigned work unit.

• Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps; and to follow through on team priorities in the absence of the team leader and respond to requests for information.

• Committed, dedicated and team player with ability to deal tactfully and effectively with staff and clients in a multi-cultural environment.

• Proficient French, working knowledge in English skills (verbal and written), including ability to draft routine correspondence and edit materials using proper grammar, punctuation, and style.

• Effective time management and organizational skills.

• Ability to produce high-quality work under pressure.

This job has expired.