With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local – Fixed Term Employee (Fixed Term)Job Description:

Ensure that Commodity Management is kept to WV and donor’s standard

• Ensure that all commodities entrusted to World Vision arriving at any given point, Viz warehouses and at distribution centres are properly accounted for.
• Ensure that proper distribution plans are prepared and approved by the concerned official sufficiently in advance to enhance efficient field operations.
• Ensure that proper and adequate logistical arrangements are made in conjunction with the distribution plans.
• Guide Food Monitors to Scrutinize waybills for commodities arriving at the destinations for correctness of contents and quantities; immediately record all quantities delivered short, quantities lost in transit and damages, if any. Also ensure that proper documentation of such observations are made and recorded immediately.
• Guide Food Monitors to ensure that off-loading and storage of commodities are properly undertaken and those commodities are stored in an organized manner (by commodity) that facilitates a proper physical count.
• In case of receipt of loose / slack / damaged units, undertake immediate reconstitution of such commodities in order to prevent any further loss.
• Ensure proper documentation of such activity in the prescribed form.
• Arrange for the disposal of all commodities unfit for human consumption upon receipt of the necessary authorization. Ensure proper documentation of such activity in the prescribed form.
• Coordinate the planning, implementation, monitoring and evaluation of food projects including Cash for Work, Food For Training, Cash/Food For Education (School Feeding), General food and cash distribution (VGF), other activities.
• Ensure donor regulations and WV regulations are adhered to at all times, both programmatic and financial.

Assist the CTS assistant for execution of effective commodity accounting work

• Ensure with CTS assistance that all documentation and records pertaining to the beneficiary registration is updated periodically with relevant information on distribution conducted.
• Ensure that all food and non-food distributions are conducted at specified distribution centers and those beneficiaries are informed of the ration plan and the quantities to be distributed by family size.
• Ensure that proper procedures for food distributions are followed through the provision of and adequate number of scoops that are available at each centre foreach type of commodity and also by ensuring that each beneficiary receives his / her quantities of commodities according to the ration size.
• Ensure that all food distributions are conducted utilizing the Ration Card and Beneficiary ID card system.
• Make sure that at the end of each distribution, conduct a physical count and reconcile commodity balances, if any viz., excesses / shortages, etc.
• Ensure proper accounting of all quantities of commodities received and distributed at each centre in the relevant formats, and that all such records are filed in an orderly manner.

Ensure that all the necessary quality and timely reports are prepared and sent to appropriate bodies

• At the end of each commodity distribution, prepare relevant reports for submission to the office.
• Ensure that Field Visit Reports, Warehouse Inspection Reports, and Truck Inspection Reports are prepared and sent to the office on a regular basis.
• Reports on security matters or any other developments immediately,
• a brief assessment of immediate needs – food, water, health care, shelter materials, clothing and any other appropriate needs;
• Ensure timely submission of the Employee Expense Report (EER) within 3 days on completion of each assignment to the finance section or relevant authority for either settlement of travel advances (where travel advances have been provided to the employee), or reimbursement of expenses.
• Conduct physical count of commodities at the end of each calendar month and
• Provide such documentation to the concerned.
• Report any concerns regarding commodities management, such as damaged or unfit commodities, to WFP immediately and follow agreed upon course of action.

Ensure that AP’s good relationship and networking is maintained with community, government line offices, HO, donors, SO, and visitors.

• assist the AP Manager in coordinating and liaising with local authorities on the ground, viz., relevant government bodies (where applicable), officials from WFP, other NGOs and provide information with regard to any exercise being planned, such as beneficiary registration, commodity distribution, distribution plan, etc
• Establish and maintain positive working relationships with the donors to ensure their continuing support.

Assist the AP manager in planning, networking, and other activities as required.

• Identify and recommend other needs in the area such as health care, additional food needs (school feeding, targeted feeding, etc), development activities, Provide detailed report to head office.
• Assist the ADP manager in all areas of commodity management matters which shall include a periodical review of the food security situation and food availability in the area.
• Attend and participate in daily / weekly chapel and devotional meetings.
• Perform any other duties that may be assigned by Management.

To assume personal responsibility for career development

• By actively participating with manager in producing a relevant and jointly agreed development plan.
• The plan will identify key areas which will assist in personal and professional development consistent with World Vision’s strategic goals.

To adhere to World Vision Core Values

• By demonstrating an understanding of and commitment to World Vision’s Core Values in the approach to work and relationships

Required Professional Experience

• At least 5 years’ experience in a related field preferably in commodity and CBT project management and logistics.
• Candidates Must be able to work well on UNWFP projects.

Required Education, training, license, registration and certification

• University Bachelor Degree in any discipline

Preferred Knowledge and Qualifications

• Ability to perform field assignments and willingness to travel for long periods of time in difficult terrain, harsh and demanding environment and circumstances.
• Candidates should also be willing to live and work in very difficult areas.
• Good command over oral and written English and who can speak local language.
• Proposal Writing Skills
• Computer literacy would be an added qualification.
• Ability to communicate and build relationships with local partners, government, UN and other bodies and to work in co-operation with other members of the team.
• A mature Christian who shows a desire to serve humanity and to strengthen his/her relationship with the Lord.

Applicant Types Accepted:

Local Applicants Only