(Senior) Procurement and Contracts Specialist

Job Vacancy | Tuesday, July 16, 2024

Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship
The position of (Senior) Procurement and Contracts Specialist is assigned to the Procurement and Contracts Administration Unit (CSPC) within the Corporate Services Department (CSD). You will be based at our Headquarters in Manila, Philippines.

You will report to Advisor, CSD and Head, CSPC and will oversee National Staff and Administrative Staff.

Your Role
As a (Senior) Procurement and Contracts Specialist, you will (i) undertake and ensure the effective and efficient procurement and contracting of goods and services for the delivery of corporate services and smooth functioning of ADB operations, working within a broad set of principle-based policies and objectives, and ensuring ADB achieves best value for money; (ii) mentor and lead staff supervised in the Procurement and Contracting Unit (non-IT) towards achieving this objective; (iii) provide advice and guidance to management and clients on currently accepted best practices in procurement based on extensive knowledge sources and experience; (iv) work with broad policies and objectives, working directly with clients, with supervision for critical tasks; and (v) propose new approaches for improving current quality of ADB products and services, and convince clients of the need for change.

You will:

• Conceptualize, develop, and implement the annual work program of the non-IT Procurement Unit within CSPC establishing functional goals, operational processes, monitoring and reporting progress, and provide overall management and mentoring to its human resources.
• Lead and execute the economical, efficient, and reliable corporate procurement of goods and services in support of ADB’s operational activities, including the conduct of intensive market research and analysis involving evaluations of complicated technical specifications, properly assessing price trends, etc.
• Establish, implement, and continuously improve policies and procedures on procurement and/or contracting of a wide range of goods and services and propose innovative approaches or instruments and drivers of change that effectively address institutional procurement issues.
• Oversee the end-to-end procurement and contracting process for the pre-qualification of bidders, bidding, bid opening, bid evaluation, recommending the awarding of contracts, and for negotiations with suppliers.
• Within delegated levels of authority, approve procurement transactions. Above these levels of authority, make recommendations to the ultimate approval authority. Participate as Secretary in the Institutional Procurement Committee.
• Provide technical advice to management and internal clients including the Resident Missions and Field Offices on procurement and/or contracting activities where appropriate.
• Propose approaches and methodologies based on best practices and around client’s needs and suggestions. Liaise closely with client departments and build rapport for long-term relationships.
• Collaborate with executive management, senior, and sales of vendors as part of the sales cycle, project lifecycle, and issue resolution for contracts on behalf of concerned ADB client departments.
• Lead non-IT procurement staff to ensure procurement portfolio of goods and services are delivered with high levels of quality, productivity, integrity, efficiency, and transparency. Initiate sharing of knowledge, best practices, and experience using diverse knowledge sources. Lead a team and manage performance by providing clear direction and feedback, mentoring, and ensuring staff’s ongoing learning and development.
• Perform other duties that may be assigned and reflected in the incumbent’s work plan.

Qualifications

You will need:

• Master’s degree or equivalent in procurement, business administration, law, engineering or related fields; or University degree in procurement, business administration, law, engineering or related fields and at least 5 years specialized experience relevant to the position can be considered.
• At least 8 years of relevant professional experience in the procurement, contracting, and administration of goods and services in an international institution or in a large public or private organization, including for large works and goods contracts, with proven and successful experience in the management and supervision of procurement and/or contracting functions.
• Preference will be given to candidates with internationally recognized professional procurement qualifications.
• International experience working in several countries
• Proven ability in undertaking market research and deep dive due diligence into the market, vendors and systems using internal and external benchmarks to identify total cost of ownership.
• Able to mentor junior team members, provide guidance on procurement procedures and act as a coach to develop their capabilities/potential.
• Excellent written and verbal communication skills in English
• Please refer to the link for ADB Competency Framework for International Staff levels 4 and 5.

Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

· Paid leave (including parental)

· Medical and health benefits

· Life and other insurance plans

· Staff development

· Retirement plan

· Housing and education allowance (if applicable)

· Expatriate benefits

About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

Stay up to date Subscribe to our newsletter and get the latest issues, news, events, jobs and data in your e-mail inbox.