1. The IUCN World Conservation Congress.
Every 4 years, the World Conservation Congress brings together several thousand participants for a 7-day event, including 3.5 day for IUCN Members’ Assembly, preceded by a 3.5 days Forum with several hundred events open to the general public. The Congress also includes an exhibit hall open to the general public, allowing exhibitors to showcase their research, innovations and other work to the broadest Congress audience. At previous Congresses, the exhibition was between 10-11’000m2, featuring up to 150 small, medium and large stands. In addition, several central open presentation areas, or “central stages” accommodating up to 150 people are included in the Exhibition Zone.
The next edition of the IUCN World Conservation Congress will take place in Abu Dhabi from 9-15 October 2025.

2. IUCN Leaders Forum.
IUCN has initiated an annual meeting which complement the 4-year cycle of the World Conservation Congress with more regular inputs into the international agenda. These meetings, focusing on an invitation list with a view to convening approximately 500 participants, are hosted by different host countries or institutions from the Congress itself.
The next edition of the IUCN Leaders Forum will take place in Geneva from 8-10 October 2024.

3. Other Global Events.
IUCN organises multiple events with varying frequencies and scales. The Convenings Officer and Sustainability Officer may be required to assist with event logistics or sustainability related tasks such as.
• Supporting the selection process for an IUCN Event including the development and refinement of a sound bidding and evaluation process including sustainability criteria. Support the negotiation process of a hosting agreement.
• The IUCN Business Engagement Strategy and the Operational Guidelines for Private Sector Engagement.
• Synergies between sponsors/donors and IUCN.
• Clear understanding with Host Country on roles and responsibilities related to resource mobilisation/ on common and respective approach to prospective sponsors/donors.

The Events Project Officer will be responsible for designing and delivering the hybrid and virtual elements of events in close collaboration with the team members in charge of events logistics and programme.- Develop a comprehensive understanding of technical requirements for procuring, planning, designing, and implementing virtual and hybrid solutions for events gathering between 400 to 10,000 participants.

– Coordinate with the IT Officer to integrate IT applications for events (e.g. Website, Conference Programme, conference floor plans, internal software, Web Apps, Registration forms) and ensure seamless integration with internal systems.

– Collaborate closely with the Programme Manager and IT Officer on the Programme Management System for event session programming, including automated invitations, follow-ups, room management, programme design, speaker coordination, abstract management, streaming, networking, and mobile app integration.

– Assist the Convenings Manager and IT Officer in creating, managing, and updating event technology, encompassing event websites, registration systems, event apps, virtual conference platforms, and webinars (API, SSO integrations, CRM)

– Ensure smooth functioning of applications between the event’s host authority, venue, providers, and systems, including CRM or other systems.

– Support the Convenings Manager by managing, preparing, setting up and monitoring audio-video and control systems for on-site and hybrid sessions.

– Collaborate with the Professional Conference Organiser (PCO) and partners to deliver AV services.

– Set up, monitor and troubleshoot livestreams for stream quality before, during and after live streaming productions, including real-time and first-pass editing and trimming live event recordings.

– Liaise with the Professional Congress Organiser (PCO) and other providers for interpretation and translation services as well as IT needs coordination for network, equipment, and bandwidth.

– Ensure timely delivery and quality control of all digital arrangements before and during events, monitoring subcontractor services and implementing contingency plans as necessary.

– Coordinate with staff to ensure their conference requirements are met effectively.

– Prepare and participate in meetings and site visits related to event planning.

– Contribute to evaluation and lessons learned reports, ensuring adequate post-event follow-up.

– Provide support to the Convenings Manager as required.