JOB SUMMARY:
The services of an Operation Support officer are required to support the various initiatives on Inclusive Digital Economy for Asia on procurement, finance, HR management, logistics and workshop arrangement as well as the administrative assignments to ensure successful implementation of project activities.
A. Procurement support to the project under IDE Asia and Pacific
Support procurement of supply and services, reviewing specifications, collecting price offers from international and national suppliers and consolidating selection reports;
Monitor and manage all contracts with compliance according to PoPP
B. Financial management support to the project under IDE Asia and Pacific
Prepare payment package to the Office of Finance and Management Services (OFMS) focal point and monitor payment status until completion of payment.
Support budget preparation, monitoring and financial reporting exercises;
Populate budget revision for project activities according to AWP and Year End Closing
Advise teams on proper budget management and lead on the efforts of timely closing projects
C. Programme management support to the project under IDE Asia and Pacific
Support donor/partner agreement update, donor/partner report, quarterly report, tranche request/disbursement and agreement amendment or closure.
Manage any required Amendment of Donor agreements and advise teams on actions to be taken in Quantum
Support with updates for program activities, provision of inputs to various online databases, worksheets, presentations
Monitor, catalogue, and update regularly the project database and filing;
Support and maintain good relationship among project team members, partners, stakeholders; and
Perform other office duties.
D. Event and logistic support to the project under IDE Asia and Pacific
Supporting the organization and coordination of workshops, conferences and inter-organization meetings including organizational and logistical support to the national and/or regional events, developing tracking tools for events, prepare budget projections, communication with internal and external clients, prepare invitation letters, facilitate and participate in the events, note taking and drafting the discussions points for comments and finalization;
Results/expected outputs:
The services of an Operation Support officer are required to support the various initiatives on Inclusive Digital Economy for Asia and Pacific on procurement, finance, HR management, logistics and workshop arrangement as well as the administrative assignments to ensure successful implementation of project activities. The project expects the below outputs for this assignment.
• Completion of procurement process for individual contract and company contract as requested by the project including extension, amendment and termination process.
• Weekly report for on-going contracts with UNCDF IDE Asia and Pacific
• Submission of payment package to the Office of Finance and Management Services (OFMS) focal point.
• Project budget and expenditure report every 2 weeks for IDE Asia and Pacific with expenditure investigation.
• Programme Budget for 2024 updated with necessary reporting and revisions updated in Quantum
• 2025 budget prepared and updated in Quantum after necessary approvals
• Financial Donor Reporting as per signed Donor agreement for IDE Asia and Pacific
• Monthly update on donor agreements requirements and tranches disbursement
Accountability
Adaptability and flexibility
Creativity
Judgement and decision-making
Planning and organizing
Professionalism
Self-management
program operation support;
Minimum 5 years of hands-on experience in procurement, budget planning and reporting, HR management, administrative as well as logistic and workshop arrangement;
Experience with ERP and other finance management systems is mandatory
Experience with UN system is an advantage
Excellent computer literacy (e.g. MS Excel, Word, PowerPoint)
Programme management and operation related certifications are a plus
As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.
Benefits and Entitlements:
The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service.
Monthly living Allowance (per month) is around 47,500 Thai Baht
Entry Lump Sum (one-time payment) USD 400
Exit Allowance (for each month served paid on completion of assignment) THB 3958.92
Medical and Life Insurance Coverage
Leave entitlements:
Annual leave: 2.5 days accrued per calendar month
Certified sick leave: 30 days
Uncertified Sick Leave: 7 days
Learning leave: 10 working days per consecutive 12 months
Maternity Leave: 16 weeks
Paternity Leave: 10 days
ABSTRACT:
United Nations Capital Development Fund Operations Support Officer Thailand UNCDF Jobs 2024
United Nations Capital Development Fund looking for “Operations Support Officer”. Applicants with an Advanced degree may apply on or before 01-Aug-24.
The United Nations Capital Development Fund has published a job vacancy announcement on 18-Jul-24 for qualified applicants to fill in the vacant post of Operations Support Officer to be based in Bangkok, Thailand. For more jobs, please visit https://unjoblink.org
Company Name: United Nations Capital Development Fund
Job Title: Operations Support Officer
Duty Station: Bangkok, Thailand
Country: Thailand
Application Deadline: 01-Aug-24