Location:

Brasilia, Brazil
Salary:

negotiable / YEAR
Job type:

CONTRACTOR
Posted:

2 months ago
Category:

Procurement, Supply and Logistics
Deadline:

01/08/2024

JOB DESCRIPTION

JOB SUMMARY:

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

As all countries around the globe are seeking new ways to address complex and interconnected challenges such as shocks from crises, economic stagnation, inequality and poverty, providing access to clean and affordable energy, protect the environment, mitigating or adapting to climate change, UNDP aims to develop integrated responses to these issues.

UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). In addition to multi- lateral and bi-lateral partnerships, UNDP provides countries with specialized integrated technical services for eligibility assessment, Programme/project formulation and implementation, capacity development, policy advice, technical assistance, training and technology transfer, mobilization of co-financing, implementation oversight, results management and evaluation, performance-based payments and knowledge management services.

The UNDP Country Office (CO) in Brazil is a key development partner of the Brazilian government and supports national and sub-national public and private sector institutions and civil society to achieve a more sustainable and inclusive society by strengthening democratic institutions, improvement of governance effectiveness, reduction of poverty and inequalities and addressing climate change and biodiversity issues.

In the pursuit of aligning organizational resources with UNDP strategic objectives and serving as the overarching framework to propel the operational reform agenda and streamline the United Nations’ (UN) operational presence in Brazil, the Country Office (CO) has structured its functional organization into three primary domains: the management support functions, the Programme team, and the Operations Team. The Operations Team is further comprised of units encompassing Finance, Human Resources (HR), Support to Projects, and the Common Back Office (CBO), which encompasses common services for the UN House, including Information and Communication Technology (ICT), Administration and Logistics, Procurement and Travel, and HR services tailored for UN entities and Protocol. All of these units bear the responsibility for ensuring the adherence to UN principles and UNDP policies and procedures in the realm of operational functions.

The Operations Team plays a pivotal role in enhancing the efficacy of UN operational services and UNDP Brazil. It does so by crafting a comprehensive service delivery platform aimed at providing operational solutions to all UN entities and UNDP programs and projects. Moreover, it coordinates operational services and explores their potential expansion to the UN Common Back Office.

The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit and works in close collaboration with the operations, programme and project teams in the UNDP CO for dealing

oriented approach in the Unit and works in close collaboration with the operations, programme and project teams in the UNDP CO for dealing with

complex procurement-related issues and information delivery.

Under the overall guidance and direct supervision of the CBO Procurement Analyst, the Procurement Analyst ensures the effective delivery of procurement services. The incumbent is entrusted with the provision of capacity building and advisory support to CBO Clients/Agencies and UNDP project teams in the CO with the coordination of procurement services requested by the projects to assure high quality and accuracy of services.

Duties and Responsibilities

Design and implement daily procurement-related activities in the CBO, focusing on the achievement of the following results:

Provide analytical inputs to the elaboration and implementation of operational and procurement strategies, ensuring full compliance of procurement activities with the harmonized and applicable UN rules, regulations, policies and strategies.
Ensure full compliance of procurement activities and implementation of the effective internal control system, analysis of parameters in support of proper functioning of a client-oriented procurement management system.
Follow-up and monitoring of procurement process under his/her responsibility to ensure effectiveness.
Ensure the provision of procurement policy advice to UNDP Projects and CBO Clients/Agencies, establishing a coordination mechanism with CBO systems in place.
Analysis and proposals on elaboration of contract strategy, sourcing strategy, quality management, supplier selection, improvement of ad-hoc procurement processes in the CBO.
Proposals of cost saving and reduction strategies in the CBO and projects being supported by CBO services.
Prepare ex-ante submission to the corporative procurement committees.
Prepare submission to the corporative procurement committees.
Participate in the Procurement committees to accelerate the delivery and project implementation.
Support the UNDP Program Unit, Project Teams and CBO Clients/Agencies within the negotiations with Partners and discuss procurement strategies.
Propose solutions and strategies to solve problems.

Management of procurement processes for CBO Clients/Agencies focusing on achievement of the following results:

Analysis of information for preparation of transactional procurement plans and monitoring of their implementation.
Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB, RPA or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UN applicable rules and regulations.
Preliminary review of submissions to the Local Procurement Review Committee (CAP) and the Advisory Committee on Procurement (ACP).
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Follow-up on timely corrective actions on POs with budget check errors and other problems.
Implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
Implementation of procurement services and elaboration of proposals/ analysis to guarantee the timelines agreed with Programme, Project Teams and CBO Clients/Agencies.

Design and implement sourcing strategy for Programme, Project Teams and CBO Clients/Agencies, focusing on achievement of the following results:

Maximize competition and best value for money.
Analysis of comparative reports.
Elaboration of reports of critical factors with direct impact in the CBO’s procurement delivery.
Provides feedback on CBO Procurement collaboration and proposes improvements or common solutions as required.
Support the implementation of CBO procurement systems and solutions.
Participation in the organization of training for the operations/projects staff on Procurement.

Facilitation of knowledge building and knowledge sharing in the CBO, focusing on achievement of the following results:

Synthesis of lessons learned and best practices on procurement.
Contributions to knowledge networks and communities of practice in the larger UN operational system as well as in UNDP.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The position of Procurement Analyst will be located in the UNDP Country Office in Brazil as part of the Common Back Office (CBO), with a direct reporting line to the CBO Procurement Analyst.

Competencies

Core:

Achieve Results	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional and Technical Competencies:

Thematic Area	Name	Definition
Business direction and strategy	Strategic Thinking	Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP
Business direction and strategy	Negotiation and Influence	Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations
Business Development	Collective Intelligence Design	Ability to bringing together diverse groups of people, data, information or ideas, and technology to design services or solutions
Business management	Portfolio management	Ability to select, prioritise and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimising return on investment
Business management	Risk Management	Ability to identify and organize action around mitigating and proactively managing risks
Business management	Working with Evidence and Data	Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Procurement	Strategic Sourcing	Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Required Skills and Experience

Education:

Advanced university degree (Master’s degree or equivalent) in Administration, Business, Finance, Economic or other related area is required or
First-level university degree (Bachelor’s degree) in Business administration, Engineering, Logistics, Finance, Economic studies, foreign trade or other areas in combination with 2 additional years of experience will be given due consideration in lieu of Master’s degree.
CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

Experience:

Up to 2 years (with a Master´s degree) or minimum 2 years (with Bachelor´s degree) of relevant experience at the national or international level, in the provision of Procurement and related Services.

Required Skills:

Excellent oral and written communication skills.
Ability to use information technology.
Display initiative and promptness.
Client and results-oriented approach

Desired Skills:

More than 2 years of relevant experience at the national or international level, in the execution of Procurement and related services, this including negotiation, supplier management, project management, data analysis, auditing and compliance.
Experience with the United Nations, international Agencies, Funds and/or Programmes (AFPs).
ERP (Enterprise Resource Planning) user experience and/or e-Procurement tools

Languages:

Fluency in Portuguese and English is required.
Knowledge of other UN language is an asset.

Disclaimer

Important applicant information

All posts in the NPSA categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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ABSTRACT:

United Nations Development Programme Procurement Analyst (Office Based) Brazil UNDP Jobs 2024

United Nations Development Programme looking for “Procurement Analyst (Office Based)”. Applicants with an Advanced degree may apply on or before 01-Aug-24.

The United Nations Development Programme has published a job vacancy announcement on 18/07/2024 for qualified applicants to fill in the vacant post of Procurement Analyst (Office Based) to be based in Brasilia , Brazil. For more jobs, please visit https://unjoblink.org

Company Name: United Nations Development Programme

Job Title: Procurement Analyst (Office Based)

Duty Station: Brasilia , Brazil

Country: Brazil

Application Deadline: 01-Aug-24

This job has expired.