JOB SUMMARY:
This position is open to Turkish nationals ONLY
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP’s Istanbul Regional Hub is UNDP`s advisory hub for the Europe and CIS region tasked with the responsibility to provide policy and programmatic support to UNDP´s development activities in the region. Throughout UNDP´s focus areas, it works towards increasing the impact of UNDP´s activities in the region by assisting Country Offices in development of country-level initiatives through advisory services and technical support and by implementing regional-level projects in partnership with a wide range of partners supported to a global network of expertise. Under the leadership of the Manager, the RBEC’s Regional Hub Centre employs a multi-disciplinary team of specialists and advisors, project managers, operations and programme support staff. The Regional Hub is also used by various outposted staff from HQs units and the office share common premises with other UN Agencies and UNDP offices (e.g., UN Women, BMS, BPPS, OAI, etc.)
Under the overall guidance and supervision of the Administrative Analyst, the incumbent assists in the overall management of common premises related services, administers and executes processes and transactions ensuring high quality and accuracy of work. Administrative Associate promotes client, quality, and results-oriented approach. Administrative Associate works in close collaboration with the other members of the Operations team, Programme and projects staff in the Istanbul Regional Hub and other UN agencies staff to exchange information and ensure consistent service delivery.
The key results have an impact on the efficiency of the common premises and administrative services in the Regional Hub. Accurate analysis and presentation of information thoroughly researched, and fully documented work strengthens the capacity of the IRH and facilitates subsequent action by the supervisor. The incumbent’s own initiative is decisive in results of work and timely finalization.
Duties and Responsibilities
1) Ensures proper common premises/services management focusing on achievement of the following results:
2) Ensures effective and efficient administrative support, focusing on achievement of the following results:
3) Provides support to proper supply and assets management, focusing on achievement of the following:
4) Provides support for effective administrative control in the office, focusing on achievement of the following results:
5) Supports knowledge building and knowledge sharing in the IRH focusing on achievement of the following results:
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Core:
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical Competencies:
Business Management & Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
Business Management & Operations Management: Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.
Business Management & Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Administration & Operations & Asset Management: Asset Management Module in Quantum, Asset Dashboard; develop supporting tools for assets certification and further enhancements for AM module; design and run training programs, etc. on assets management and assets recording; run AP-AM interface; perform AP-AM-GL reconciliation; perform analytical review of AM reports and asset information to ensure completeness and accuracy of asset information
Administration & Operations & Inventory Management: Each office to ensure sufficient inventory items are available for use as well as reporting for items which are beyond the corporate threshold of $5K and above.
Finance & Financial Reporting and Analysis: Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.
Required Skills and Experience
Education:
• Secondary education is required.
• University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.
Experience:
• Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant experience in administration or programme support services.
Required skills:
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required.
• Advanced knowledge of spreadsheet and database packages is required.
Desired skills:
Languages:
ABSTRACT:
United Nations Development Programme Administrative Associate (Common Services) Turkey UNDP Jobs 2024
United Nations Development Programme looking for “Administrative Associate (Common Services)”. Applicants with an Advanced degree may apply on or before 02-Aug-24.
The United Nations Development Programme has published a job vacancy announcement on 19/07/2024 for qualified applicants to fill in the vacant post of Administrative Associate (Common Services) to be based in Istanbul , Turkey. For more jobs, please visit https://unjoblink.org
Company Name: United Nations Development Programme
Job Title: Administrative Associate (Common Services)
Duty Station: Istanbul , Turkey
Country: Turkey
Application Deadline: 02-Aug-24