The incumbent: 1. Performs a full range of office management and comprehensive administrative support functions providing direct assistance, depending on post location, to Chief of programme/ department head or area office; monitors the schedule/s of supervisor/s and arranges for meetings and appointments; and brings attention to upcoming deadlines; prepares travel documents and follows up on travel arrangements for the division/office/section; drafts and prepares official routine correspondences and replies; acts as a liaison between different departments, ensuring effective communication and coordination; attends and coordinates staff meetings, reserves equipment, and conference rooms for presentations and meetings provides support to committees, ad hoc task forces, and other department-wide activities. 2. Monitors and manages annual and short-term requirements for office supplies, processes payments for vendors and suppliers; manages purchase requests, follows up on procurement processes; coordinates logistical preparations for workshops, conferences, and events; acts as a member of the tender opening committee when required. 3. Conducts routine research; gathers and compiles information, contacts organizations, departments, and/or units to obtain information or coordinates activities as required; checks, analyses and consolidates various received statistical reports. 4. Assists in managing budget using ERP system, maintaining accurate records, and monitoring expenditures. 5. Verifies bills against set terms and conditions, ensuring accuracy and compliance;. ensures eligibility of beneficiaries for services and coordinates timely data entry. 6. Assists in coordinating HR matters, including new appointments, separations, and overtime. 7. Perform other duties as assigned by the supervisor

REQUIREMENTS

Education

Required academic qualifications: – Successful completion of full secondary education; – Two years diploma in business and office practice or related discipline.

Job – Specific Qualification

Not available.

Work Experience

At least four years of relevant experience, preferably in administration, and /or office management is required; Experience in MS Office applications is required. -Please confirm if you live/ reside in West Bank or Jerusalem? And if you have West Bank or Jerusalem ID. please to mention its number down, as it is desirable.

Languages

Confident command of written and spoken English and Arabic.