ABOUT THE COMPANY:

UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

JOB SUMMARY

• In collaboration with the PSM IPSA, develops and implements the purchasing plan for pharmaceuticals and other medical products on the basis of the contractual planning document (the Health Procurement Management Template) validated by the Global Fund and ensure compliance with execution deadlines in the purchasing plan.
• Monitor and update health products purchasing plans.
• Make requisitions for purchases, ensure follow-up with suppliers.
• Ensure compliance and application of the quality assurance policy for pharmaceuticals and other health products of the UNDP and the Global Fund.
• Prepare documentation for cases submitted for review by the UNDP Contracts Committee (CAP).
• Development and implementation of the internal control system which guarantees that the purchase orders (PO) are duly prepared and processed.
• Management of the implementation of the purchasing process monitoring system and mechanisms to eliminate anomalies in procurement.
• In collaboration with the PSM Project Strategic Advisor (PSA), manages the Quantum tools, in particular the creation of purchase orders, the receipt of supplies and payments to suppliers.
• Report procurement transactions in the Global Fund’s price and quality reporting system (PQR).
• Ensure rapid processing of procedures related to customs clearance and organize the reception of products at the central level.
• In collaboration with the PSA, supports the audit and investigations process and in the context of procurement and supply chain management and ensures timely follow up on management actions.
• Support the mitigation of risks related to the procurement and management of health products and implement risk insurance measures.

• With the support of the PSA, sets up a dashboard of stocks and orders which gives a global visibility on the availability of health products.
• Identify the risk of stock shortage and over-stock and analyze the reasons and notify the PSA.
• Ensure that the malaria technical committee meets regularly to monitor stocks, consumption and orders.
• Analyze inventory reports and distribution reports from warehousing and distribution service providers. Reviews of logistics data related to the information system (especially at the lower levels of the chain).
• Develop and implement with the PSA the UNDP/GF quality assurance plan.
• Contributes to the periodic progress reports to the Global Fund.

• Prepare contracts and contract amendments for service providers, consultants and UNDP sub-recipients with PSM responsibility.
• Ensure timely payments of service providers and consultants.
• Supervise the services provided for the storage and distribution of health products.
• Follow up on effective implementations to ensure compliance with good storage practices.
• Evaluate performance and send feedback to service providers.
• Ensure fluid communication with providers.
• Ensure supervision visits to peripheral storage sites and health facilities.
• Control adequate storage of products.
• Ensure storage space is available before the arrival of new products.
• Participate and support physical inventories at the central and peripheral level.
• Report to the supervisor any discrepancy relating to the storage and management of input stocks.
• Suggest improvement measures in storage and logistics with a clear roadmap proposing actions and responsible parties.
• Support and supervise the preparation of orders according to the schedule.
• Any other tasks assigned by the Procurement Strategic Specialist.

• Advanced university degree (master’s degree or equivalent) in management, and/or supply chain management, health logistics, or a related field is required or
• A first-level university degree (bachelor’s degree) in the areas mentioned above in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
• CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

• Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national or international level in public sector procurement management.
• At least 4 years of progressively responsible administrative or programme experience at the national or international level is desired.
• At least 2 years of relevant experience as a buyer, logistics manager, and/or warehouse/inventory manager is desired.
• Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP is required.
• Strong knowledge or experience with UN or UNDP procurement rules, policies and procedures is an asset.
• Strong knowledge or experience of Global Fund’s rules, policies and procedures, is an asset.

• Fluency in Spanish is required.
• Good knowledge of English is a strong asset.

How to Apply
Step 1: Please re-read this job description from the beginning to the end.
Step 2: Click the APPLY FOR JOB button at the end of this job advert.
Step 3: After going to parent website, please read instructions carefully and ensure you apply as soon as possible.

Good luck!