ABOUT THE COMPANY:

UNICEF was created with a distinct purpose in mind: to work with others to overcome the obstacles that poverty, violence, disease and discrimination place in a child’s path. We advocate for measures to give children the best start in life, because proper care at the youngest age forms the strongest foundation for a person’s future

JOB SUMMARY

RESPONSIBILITIES

1. General ICT / Office Support
2. Minimal ICT Administration
3. Administrative Support

Administrative Support:

Help Desk Assistant (ICT and Administration) shall perform a range of tasks to ensure smooth operations of the UN House in Kharkiv as well as to provide administrative support to UNICEF’s Kharkiv FO team. Specific duties may include:

• Ensuring timely and effective delivery and improvement in administrative support and office services, including premises management, transport services, equipment, conference, mail and delivery services, local procurement, and bill payments of utilities.
• Preparing and monitoring budgets and financial expenditures, ensuring compliance with UNICEF rules and regulations, and keeping the supervisor informed and advised on actions for decision/follow-up.
• Assisting in the development of the annual budget for common premises and in the preparation of quarterly financial reports on common premises expenses.
• Negotiating and supervising matters relating to office premises, including common premises, utilities, and services with landlords/vendors/agencies.
• Assisting in the organization and control of the distribution of space in the office common premises, the corridors, and other indoor and outdoor common areas as necessary.
• Receiving, inspecting, and verifying all incoming equipment and furniture in common use; tagging all furniture/equipment in common use upon receipt from the supplier and tracking the movement of furniture/equipment pieces, acting as custodian of such assets.
• Supporting the annual physical inventory verification exercise by checking the accuracy of records and location of property.
• Arranging for the booking of meeting/conference rooms as per received requests and maintaining a log for booking, ensuring that the meeting/conference rooms are maintained clean and organized.
• Arranging for the maintenance of premises, equipment, and minor repairs, as necessary.
• Preparing and maintaining records, documents, and control plans for budget monitoring.
• Arranging for the purchase and timely distribution of office supplies.
• Supporting the Inter-Agency Operations Management Team’s approaches for enhancing UN common services to attain efficiencies and effectiveness.

REQUIREMENTS

How to Apply
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Step 3: After going to parent website, please read instructions carefully and ensure you apply as soon as possible.

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