Org. Setting and Reporting

This position is located within the United Nations Integrated Office in Haiti (BINUH). The Mission Planning Officer will be based in Port-au-Prince, Haiti and will report to the Chief of Staff of BINUH.

Responsibilities

Within the limits of delegated authority, the Mission Planning Officer will have the following duties and responsibilities: • Facilitates joint and integrated planning between Mission components, UNCT members and other relevant partners in accordance with the Policy on Integrated Assessment and Planning (IAP) guidelines and senior management guidance. • Conducts analysis, formulates recommendations and drafts segments of documents in order to assist UN senior management to develop, implement, and monitor strategies to maximize the individual and collective impact of the UN’s response in Haiti concentrating on mandated tasks and activities required to consolidate peace and security, through a strategic partnership between the Mission and the UN Country Team. • Supports the operationalization of planning documents, including the Mission Concept and benchmarks, which translates the mission mandated tasks into a form that fuses objectives, timelines and expected outcomes into a coherent whole, serving as an authoritative guide for the development and implementation of Mission component plans. • Provides advice to Mission components in development of component-level plans, ensuring coherence with the Mission’s overall strategic direction; and as directed by Mission leadership, designs, and facilitates development of other strategies and plans required for implementation of the Mission’s mandate. • Assist the Chief of Staff in the preparation of the budget, including staffing needs and workplace planning, and advises senior management to help ensure resources are used to support implementation of component plans, mission priorities and an integrated strategic framework with the UN Country Team. • Provides advice to senior management and programme managers on strategic and operational planning policy, procedures and best practices, in line with the Policy on Integrated Assessment and Planning (IAP); provides recommendations on design of specific planning tools and mechanisms, in line with policy and best practice, to meet the needs of the Mission and partners. • Supports the establishment and operation of integrated field coordination structures, such as a senior leadership forum, and a joint planning and analysis group at the working level, providing policy guidance and technical assistance as required; coordinates Mission-level support to the Headquarters based Integrated Task Force (ITF) or equivalent body and support, Technical Assessment Missions, Strategic Assessment Missions and Strategic Reviews. • With all relevant stakeholders, facilitates the development and implementation of an UN Integrated Strategic Framework, or equivalent document, for peace consolidation in the country, including a system for monitoring and evaluation of progress and making suggestions on priorities and roles for the United Nations. • Requests, analyses, and drafts inputs to BINUH’s Results-Based Budget (RBB) framework and performance reports, and prepares inputs as required for audits, budget monitoring and performance reporting. • Serves as focal point to support the Mission’s accountability framework including but not limited to the participation in the review of Senior management Compacts, ST/SGBs, DoA, Business continuity, ERM, ORMS, Programme Criticality exercises, and Transition Planning and Assessment of Internal control; lead the delivery of timely action plans and monitor progress to address and resolve control issues. • Drafts clear reports, concept notes, option papers, planning documents, monitors and evaluates operations and makes recommendations on ways to improve mandate implementation. • Develops and maintains productive partnerships with mission components, UNCT members, bilateral and multilateral partners and relevant government counterparts. • Provides substantive and practical support to steering committees, working groups, as well as planning activities, meetings, and events. • Identifies and analyses potential issues for a common UN approach through policy, advocacy and/or programming efforts. • Performs other duties as required.

Competencies

Professionalism: Takes initiative and consistently drives for high quality performance for self and team; strong inter-personal skills, including the ability to manage challenging multi-stakeholder processes. Values diversity and works effectively with colleagues and contacts in the immediate and wider teams in pursuit of objectives; facilitates others to solve problems. Anticipates and manages risk. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent) in Political Science, Management or Development, or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Professional training in the areas of planning, facilitation and/or coordination is an asset.

Job – Specific Qualification

Not available.

Work Experience

A minimum of seven years of relevant, progressively responsible professional experience in planning, evaluation, programme management or policy development at a strategic level as well as facilitating and coordinating multi-stakeholder processes in peace consolidation settings, is required. Field experience including at least one year of experience working in one of the above fields in a United Nations field operation, or similar multi-lateral or non-governmental organization in a conflict or post-conflict setting, is required. Comprehensive knowledge of relevant United Nations policies, procedures and operations is required. Prior experience and familiarity with the budget planning and reporting process including the Results-Based Budget (RBB) framework and performance reporting, as well as the UN system of internal controls, is required. Experience implementing relevant United Nations Secretariat policies, procedures and operations, including legislative and budgeting processes, is desirable. Prior experience in extrabudgetary fund management, donor relations and reporting is desirable. Previous experience working in or on Haiti either in a peacekeeping or special political mission is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English (oral and written) is required. Knowledge of French is required. Knowledge of Haitian Creole is desirable.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. For this position, applicants from the following Member States, which are unrepresented or under-represented in the UN Secretariat as of 31 May 2024, are strongly encouraged to apply: Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, China, Cuba, Democratic People’s Republic of Korea, Dominica, Equatorial Guinea, Germany, Grenada, Guinea-Bissau, Hungary, Indonesia, Israel, Japan, Kiribati, Kuwait, Lao People’s Democratic Republic, Libya, Liechtenstein, Malta, Marshall Islands, Micronesia (Federated States of), Monaco, Nauru, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Sao Tome and Principe, Saudi Arabia, Singapore, Solomon Islands, Somalia, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.