Project Management Officer, HRIS – Washington DC, United States

The Action Against Hunger network is comprised of four operational headquarters (France, India, Spain, and USA) and four supporting organizations (United Kingdom, Canada, Germany, and Italy). Action Against Hunger is a global humanitarian and development organization which originated in France and is committed to ending world hunger. Our work includes lifesaving activities in 50+ countries, 8,000+ field staff assisting more than 17 million people and more than 40 years of expertise responding to emergencies caused by conflict, natural disasters, and food crises. Collectively the network manages more than $660 million of programmatic aid.

Action Against Hunger-USA is part of the Action Against Hunger International network. As an independent NGO, we currently manage operations in Kenya, Somalia, South Sudan, Uganda, Tanzania, Ethiopia, Zambia, and Haiti. Action Against Hunger-USA has over $75 million in programs, and approximately 1,600 permanent staff based in New York City, Washington D.C, Nairobi, and country offices. Action Against Hunger uniquely operates at the nexus of both humanitarian and development programming. Our research and innovation divisions are critical players to our success both in the region and within national programs.

I. Job Summary

Action Against Hunger-USA seeks a highly competent Project Management Officer (PMO) to support a successful HRIS system implementation and rollout. This is a 12-month assignment with a possible extension up to 18 months based on the needs of the project.

Purpose: The PMO will work with the HRIS platform vendor and internal stakeholders to determine project requirements, and develop scope, deliverables, and timelines.

Engagement: S/he will serve as a key member of a team that works closely with HR, IT, and other business leaders throughout the organization.

Delivery: S/he will track tasks, manage accountability, and monitor risk and escalate appropriately.

II. Essential Job Duties

• Provide a measurable, consistent, and “user-centered” approach to project management.
• Help develop and be responsible for managing the overall project plan. This includes working with the HRIS implementation partner to manage project scope, requirements, deliverables, tasks, timelines, resources, dependencies, and risks while tracking progress.
• Manage internal project stakeholders, project team, and project schedule. Facilitate project meetings with required teams and stakeholders, including meeting agendas, documentation, and meeting follow-up.
• Develop and execute a thorough, people-centered change management strategy that supports project buy-in, transparency, and a smooth transition to new ways of working throughout ACF USA’s employee network.
• Direct and manage communication with multiple cross functional teams through to project completion.
• Develop a basic understanding of existing internal HR systems and processes and bring teams together to accomplish desired outcomes. Must possess skills to review HR processes and workflows and analyze existing data to help identify solutions.
• Hold yourself, vendor partner(s), and internal stakeholders accountable by communicating role expectations and project timelines and enforcing a high standard of project management excellence.

III.Required Qualifications

• Bachelor’s degree in computer science, Information Technology, Business Administration, or other related field preferred or equivalent professional experience required.

IV.Required Skills & Experience

Essential:

• 5 years project management experience including 2+ years of experience managing technology projects,
• Experience working in an international NGO or similar environment overseeing multiple projects across all lines of business and in multiple locations.
• Project Management experience implementing HR global platforms
• Demonstrated experience leading cross-functional teams in the development, planning and execution of project plans.
• Experience working in an agile environment.
• Clear and effective listening and communication (verbal, written, presentation) skills,
• Strong interpersonal and team skills.
• Strong influencing and negotiation skills;
  • demonstrate credibility, able to interact comfortably with all levels of management and staff;
  • relationship management, understanding of organizational interdependencies and cultural nuances, managerial courage;
• Comfort working with Microsoft 365
• Knowledge of Ceridian solution (DayForce) is a plus.

V. Supervisory Responsibilities

• None

VI. Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with interruptions.

• To travel to the field, the employee must attest to a level of physical fitness capable of enduring physically difficult, highly stressful situations which may include the necessity to walk long distances, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

VII. Working Conditions, Travel and Environment

• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.
• Must be able to travel as required for standard domestic and international business travel as well as to the missions if appropriate. While visiting the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well is to infectious diseases.

VIII.Gender Equality Commitments & Zero Tolerance to Abuse

• Foster an environment that reinforces values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
• Promote a safe, secure, and respectful environment for all stakeholders, particularly for children, beneficiaries, and members of staff.
• Help to prevent any type of abuse including workplace harassment and sexual abuse and exploitation.
• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status.
• Value and respect all cultures.