JOB TITLE: Finance Assistant (For Myanmar National Only)

LOCATION: Magway, Magway Region

Number of Positions: 1

Grade: NAT-5

Type of Contract: Fixed term

CHILD SAFEGUARDING: 1

Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the vetting process staff.

ROLE PURPOSE:

To assist smooth and effective programme implementation by assuming the financial responsibilities at the Area Office and performing in a way that meets the relevant SCI Essential Standards.

SCOPE OF ROLE:

Reports to: Finance Officer

Financial Approval: No financial approval

External Representation: Regular contact of basic factual information

Travel: Frequent (over 5 days per month)

Key Accountabilities

Finance:

• Make various payments as per the authorization and approval of budget holders (BHs) and delegated BHs and in accordance with Save the Children’s Scheme of Delegation and financial management policy.
• Ensure transparent method for cash transition and conducting cash counts with senior field staff and reconciliation on a weekly and/or random basis for all cash by developing an appropriate timetable.
• Ensure the cash in hand is balanced at all times by using manual cash books and to maintain about 2 week expenditure of following month at the end of the month as required by Area Office implementation forecast.
• Capacity Building of field budget holders and project officers in term of financial control and compliance and budget management etc as required.
• Ensure timely and accurate preparation of cash transfer requests from Yangon Head Office based upon the appropriate cash requirement forecasting of field office.
• Ensure that all collections and payments are done against serially pre-numbered cash receipts and cash payment vouchers.
• Ensure conformity with Essential Standards and requirements set up in Agresso FMS for additional relevant guidance in float management and controls, including issuing, reconciling and recording.
• Completely fill in the relevant SCI payment/receipt vouchers for all transactions ensuring accurate description, coding, and enclosing relevant required supporting documents.
• Carry out the regular financial data entry into the cash and petty cash offline excel spreadsheets based on approved payment vouchers.
• Undertake month-end procedures in compliance with financial requirements and ensure timely submission of the full financial document to Area and Yangon finance team.
• Making sure to arrange monthly meetings with Budget Holders to follow up and discuss with their respective grants analysis timeline and feedback and adjustments timeline, final report review timeline etc. and comply.
• Provide financial technical supports on budget and actual expenditure review and monitoring trainings to budget holders (if required) and to consult and work with them for budget phasing and revision (if required).
• Make recommendations where necessary for the improvement of existing financial systems/controls, as well as request for support from Yangon for additional guidance, training, and advice on improvement wherever the need is seen.
• Organizing filling system in accordance with the required standards to ensure clear logical audit trail.
• Take regular backup of the Area office financial data to make the appropriate records.
• With the support of Yangon Finance team facilitate the process of internal and external audit providing necessary financial documents and other information.
• To assist Finance Officer/Area Finance Coordinator for checking field voucher and other related financial matters.
• To support and helping emergency responding planning with finance roles depend on emergency responding planning /implementation.

Other:

• Typing reports and daily correspondence
• Perform any other relevant duties assigned by the supervisor
• Comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies
• Carry out the responsibilities of the role in a way which reflects Save the Children’s commitment to safeguarding children in accordance the Child Protection Policy

Child Safeguarding:

• Ensure that all beneficiaries of your program are receiving ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct.

QUALIFICATIONS, EXPERIENCE AND SKILLS

Person specifications –

• University degree and/or specification in financial management/accounting will be an advantage.
• Two years’ professional working experience, preferably in the development sector.
• Professional working experience with international organizations preferable.
• High level of integrity and ability to work as part of a professional team.
• Ability to work under high pressure to meet tight deadlines.
• Skills in administration
• Proven team working ability.
• Willingness to work in field office location.
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Good communications skills, including English language ability.
• Computer proficiency, especially MS Excel.

SCI values are indicated below and we expect all candidates to align with such values.

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving results together with children and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.
• Creates a managerial environment in-country to lead, enable, and maintain our culture of child safeguarding.

Ambition:

• Sets ambitious and challenging goals for self and team, takes responsibility for own personal development, and encourages the team to do the same.
• Widely shares personal vision for Save the Children, engages and motivates others.
• Future-oriented, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with own team, colleagues, members, donors, and partners.
• Values diversity and sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency.
• Always acts in the best interests of children

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All staff has an obligation and a responsibility to:

• Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
• Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
• Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”.
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
• Be vigilant about observing possible child abuse/harm in their personal and professional lives.

All managers have the above responsibilities as well as ensuring

• Their staff are doing the above.
• That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.