Description

Do you want to build a career that is truly worthwhile? Working at the World Bank Group (WBG) provides a unique opportunity for you to help our clients solve their greatest development challenges.

For more information, visit www.worldbank.org.

ECA Governance Program Context

The Governance Practice helps client countries build capable, efficient, open, inclusive, and accountable institutions. Countries with strong institutions prosper by creating an environment that facilitates sustainable growth, reduces poverty, delivers valuable services, and earns the confidence of its citizens.

• Domestic Resource Mobilization
• Public Financial Management
• Corporate Governance
• Center of Government
• Skills and Staffing
• Integrity Institutions
• Public Services
• Subnational Governance
• Justice
• Fiduciary Assurance

Governance Practice engagements include diagnostics, technical assistance, and advisory services; learning, innovation, and knowledge management; preparation of financing operations and provision of project implementation support, monitoring and reporting.

An important part of the Governance Practice’s responsibilities is to deliver operational support to other Practices, including through inputs for policy-based operations, hands-on implementation advice, and direct fiduciary due diligence of investment financing.

Center for Financial and Sustainability Reporting Reform

The mission of the Center for Financial and Sustainability Reporting Reform (CFSRR) is to “Build strong institutional frameworks and develop capacity in financial and sustainability reporting to support private and financial sector development, public sector performance and accountability, sustainable growth, and shared prosperity on a livable planet.” CFSRR provides advisory services, undertakes diagnostics and analytical work, manages peer learning networks and delivers training across six business lines:

• Corporate Financial Reporting
• Sustainability Reporting
• Monitoring and Enforcement
• Capacity Building Institutions
• State-Owned Enterprises Governance
• Public Sector Accounting and Audit
CFSRR focuses its support on selected countries in the World Bank’s European and Central Asia region: Albania, Armenia, Azerbaijan, Bosnia and Herzegovina, Georgia, Kosovo, Moldova, Montenegro, North Macedonia, Serbia, and Ukraine.

Duties and Responsibilities

The Program Assistant will work under the supervision of the Governance Practice Manager as part of the CFSRR team. Duties and responsibilities will include, but not be limited to, the following:

• Support CFSRR administrative needs: prepare and coordinate staff meetings, taking minutes and following up on relevant next steps; provide logistical support for meetings, inputs for briefs, monitoring and following up on priorities; manage operational requests such as office supplies, product design and printing, staff directory changes, email distribution lists, visitor’s passes; undertake procurement of supplies, equipment and services following the World Bank corporate procurement policies; facilitate hiring of consultants and firms and coordinate invoicing; manage travel arrangements for consultants and submit travel expenses, processing in the Bank’s Travel System; follow up with vendors, collecting invoices and processing payments for all the above services.
• Support TTLs in the organization of CSFRR event logistics: identify and process procurement for event venues; identify the interpretation, translation and other event services; coordinate the flow and collection of the materials; follow up with vendors, collecting invoices and processing payments for services; prepare group travel requests, working closely with BCD Austria, and liaise with country offices and external parties; assist with providing relevant information with processing visa support letters and visas for event participants.
• Provide administrative support to designated CFSRR staff: manage calendars and resolve scheduling conflicts; assist in the preparation, formatting, publication, and dissemination of reports; update tasks the operations portal; monitor and advise on approaching operations milestones; and facilitate the organization of missions and materials for meetings.
• Provide back-up support to other Program Assistants in Vienna Office in their absence or during periods of heavy workload.

• Work with the other Program Assistants to support Bank systems: manage time recording, leave calendars, and serve as a back up to TRS and LARS coordinator.
• Undertake ad-hoc tasks as may be assigned by the team or the GGP Practice Manager as needed.

Selection Criteria

• Minimum Education/Experience: bachelor’s degree with 5 years of relevant experience, or equivalent combination of education and experience.
• Excellent organizational and administrative skills and demonstrated experience in the smooth operation of a busy office and related systems, assuming primary responsibility for organizing and coordinating workflow for specific tasks and events.
• Outstanding interpersonal and communication skills, with ability to effectively interact with internal and external clients and staff at all levels.
• Proven high degree of flexibility and reliability, and a demonstrated capacity to handle variety of multiple concurrent activities, to prioritize and balance competing demands under pressure, while maintaining attention to detail.

Fluency in Russian or BCS languages is desirable.

Competencies

• Technology and systems knowledge – Demonstrates advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.).

• Multitasking and proactiveness – Ability to work with different requests from internal and external clients, meeting deadlines and providing quality work of all tasks requested. Being proactive and addressing issues before they present.

World Bank Group Core Competencies

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.

Note: The selected candidate will be offered a one-year appointment, renewable at the discretion of the World Bank Group, and subject to a lifetime maximum ET appointment of three years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their third-year ET appointment are not eligible for future ET appointments.