Travel Specialist (Procurement & Travel Department) [based in Seoul]
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Location:
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Salary:negotiable / YEAR
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Job type:FULL_TIME
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Posted:5 months ago
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Category:Procurement, Supply and Logistics, Transportation and travel services
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Deadline:15/08/2024
JOB DESCRIPTION
ABOUT THE COMPANY:
The International Vaccine Institute (IVI) focuses on developing and delivering innovative vaccines to combat infectious diseases prevalent in low-income countries. It collaborates with global partners to accelerate vaccine research, development, and distribution, addressing critical health needs through targeted programs. By advancing vaccine technology and improving access, IVI aims to reduce disease burden and enhance global health security.
JOB SUMMARY
We are seeking a Travel Specialist for a regular position to work within the Procurement & Travel Department at the International Vaccine Institute in Seoul, Korea.
(Duty station: Seoul, Korea)
Job Description
This job is responsible for managing and operating business travel arrangements for IVI staff and non-staff. This job ensures compliance with IVI’s travel policies and procedures while executing travel risk procedures and programs by monitoring global security and safety condition on travel destinations.
Key Roles & Responsibilities
1.
Manage and operate IVI business travel requirements within budget and timeline
- Manage staff and non-staff travel plans and provide timely travel arrangements.
- Manage and operate IVI’s travel policies, procedures and programs.
- Review and negotiate contracts or rates with travel vendors for best possible terms and conditions.
- Monitor and ensure compliance in all aspects of travel policies, procedures and internal controls.
- Provide advise on all travel documents, group meeting events in overseas, hotel contracts, travel insurance, immigration/entry regulations of destination country.
- Review and process travel expense reports
- Analize, produce reports on performance and provide comprehensive management information
- Review and provide guidance on individual consultant and subaward contracts to ensure procedures.
2.
Manage and operate travel security and safety policies and programs
- Operate travel security and safety programs that monitor global travel risks(emergency response, evacuation plan) to provide timely support for traveler who are in emergency/help in multiple overseas locations.
- Monitor global security and safety conditions on the counties where IVI staff travels.Provide timely report/ advice to supervisor in emergency.
- Implement a training programs to educate and empower employees to take ownership of their security and safety during international travel.
- Implement and operate IVI’s Travel Risk Procedures.
3.
Manage vendor
- Build comprehensive sourcing network and constantly strive to find better source of supply
- Conduct performance review of key vendors.
- Manage travel agencies including operational, technical issues, reporting systems and adherence to policy
- Provide vendors with training and education to comply with institute travel policies and procedures.
4.
Improve policies and procedures and manage system
- Provide staff training and guidance on travel policies, procedures and system.
- Drive continuous improvements on travel strategy, policies, procedures, and system.
5.
Other duties as assigned.
Job Requirements and Qualifications
1. Education Requirements
- Bachelor’s degree or equivalent
2. Related Field Work Experience
- 7+ years
3.
Technical and Professional Skills / Knowledge
- Good knowledge of travel booking programs and industry
- Good knowledge of international travel regulations and customs
- Good knowledge of travel security and safety
- Good knowledge of expense reporting and processing.
- Good knowledge of ERP, Excel, Reporting System
4.
Language Proficiency
- Fluency in English
How to Apply
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Step 2: Click the APPLY FOR JOB button at the end of this job advert.
Step 3: After going to parent website, please read instructions carefully and ensure you apply as soon as possible.
Good luck!
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