Procurement Officer (Data Analyst)
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Location:
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Salary:$98,169 - $131,545 / YEAR
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Job type:FULL_TIME
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Posted:2 months ago
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Category:Procurement, Research and Data, Supply and Logistics
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Deadline:20/08/2024
JOB DESCRIPTION
ABOUT THE COMPANY:
UNESCO works to create the conditions for dialogue among civilizations, cultures and peoples, based upon respect for commonly shared values. It is through this dialogue that the world can achieve global visions of sustainable development encompassing observance of human rights, mutual respect and the alleviation of poverty, all of which are at the heart of UNESCO’S mission and activities. UNESCO’s mission is to contribute to the building of peace, the eradication of poverty, sustainable development and intercultural dialogue through education, the sciences, culture, communication and information.
The Organization focuses, in particular, on two global priorities: Africa, Gender equality
JOB SUMMARY
OVERVIEW
Post Number : OPS/TA 007
Grade : P-3
Parent Sector : Sector For Administration and Management (ADM)
Duty Station: Paris
Job Family: Administration
Type of contract : Temporary Appointment
Duration of contract : From 7 to 11 months
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 20-AUG-2024
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Chief of Section and direct supervision from the Procurement and Contracting Officer (Crises Response), the incumbent is responsible for the following key functions/core results:
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• Gather and analyse data on procurement & contracting.
• Identify monitoring & reporting needs.
• Act as the Business Owner of UNESCO e-Procurement.
• Provide operational support in procurement/contracting
• Training and capacity building
The incumbent uses strategic monitoring and analysis tools to facilitate management decision making and process efficiency/automation.
The incumbent ensures best value for money and fairness, integrity and transparency of processes in accordance with Organization’s regulations, rules and procedures as well as international standards and best practices.
Long Description
Main duties and responsibilities
Data Analysis, Statistics and Reporting
– Act as a Section focal point to ensure data compilation, analysis and management, statistical reporting and other procurement and statutory reporting requirements.
– Identify monitoring & reporting needs including compliance with policies and operational KPI on procurement to support the internal control framework.
– To gather and analyze data on procurement & contracting.
Use strategic monitoring and analysis tools to facilitate management decision-making and process efficiency/automation.
– Promote the use of data through producing reader friendly and customized data pack in a form of dashboard for programme sectors, field offices and HQ central services.
– Support in the development and implementation of standardized and harmonized data collection tools in the area of procurement & contracting across sectors, field offices and HQ central services.
e-Procurement
– Act as the Section focal point of e-Procurement – centralized management of UNESCO procurement and supply chain using electronic platforms – in order to improve the performance of the procurement process, management and strategy.
– In the context of decentralized procurement, work on developing relationships with colleagues by listening, understanding and anticipating IT system needs in procurement & contracting, and suggesting and implementing appropriate solutions to ensure customer satisfaction and continuous improvements in UNESCO procurement function.
Operational Support
– For high value (above USD 150k) or high-risk procurement components, and in support to the PRO mandatory consultation process, review and advise on procurement/contracting agreements, documents and other related submissions from contracting units at HQ, Cat 1 Institutes or Field Offices, including submissions to and requiring approval from the Headquarters Contracts Committee.
– Advise requestors and recipient entities on the full range of procurement/contracting issues, providing expert support and guidance at all stages of the procurement cycle.
Contribute to the design of innovative solutions to resolve issues/conflicts for complex contracting activities.
Capacity Building and Training
– Enhance knowledge sharing and best practices in procurement/contracting, to improve operational capabilities, capacity, effectiveness, compliance, monitoring and reporting.
– Provide substantive support for the development, enhancement and maintenance of the PRO Internet and Intranet website.
Contribute in the setting up of a “community of practice” platform and put in place a feedback mechanism to the community members.
Long Description
COMPETENCIES (Core / Managerial)
Communication (C)
Accountability (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Leading and empowering others (M)
Managing performance (M)
Building partnerships (M)
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For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
Education
- An Advanced university degree (Masters or equivalent) in IT, statistics, procurement and supply chain management, business administration, finance, law, or other fields closely related to the position.A first-level university degree with specialized courses or certificates in procurement and supply chain (CIPS or equivalent) in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
- Minimum of four (4) years of relevant professional experience in IT, statistics, data analysis, procurement and supply chain management, contract management and administration or related area, of which preferable two (2) years acquired at the international level.
Short Description
Skills and Competencies
- Proficiency in statistical analysis and data visualization tools such as Excel, R, Python, SQL, Tableau, Power BI.
- Ability to analyze large datasets and identify patterns, trends, and insights.
- Familiarity with Enterprise Resource Planning (ERP) software such as SAP, Oracle, Microsoft Dynamics, or others.
- Knowledge of database management and ability to manipulate and query databases.
- Ability to evaluate complex situations, identify problems, and develop effective solutions.
- Ensuring accuracy and consistency in data analysis and reporting.
- Proficiency in quantitative analysis techniques to assess procurement strategies and performance metrics.
- Understanding of supply chain processes and principles, including inventory management, logistics, and supplier management.
- Knowledge of procurement procedures, contract management, and negotiation techniques.
- Ability to present complex data and analysis in a clear and concise manner to non-technical stakeholders.
- Working effectively with cross-functional and cultural teams including programme, finance, operations, and external vendors.
Languages
- Excellent knowledge of English or French and good knowledge of the other.
DESIRABLE QUALIFICATIONS
Education
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- Certification in supply chain, finance, or project management such as CIPS, PRINCE2 or equivalent.
Languages
- Knowledge of another official language of UNESCO (Arabic, Chinese, Russian and/or Spanish).
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
The approximate annual starting salary for this post is 103 683 US $.
For full information on benefits and entitlements, please consult our Guide to Staff Benefits.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information.
To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
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UNESCO applies a zero tolerance policy against all forms of harassment.
UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades.
Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture.
Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
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REQUIRED EDUCATION: Bachelor Degree
EXPERIENCE REQUIREMENTS: 60
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