Location:

Astana, Kazakhstan
Salary:

negotiable / YEAR
Job type:

FULL_TIME
Posted:

2 months ago
Category:

Management and Strategy, Programme and Project Management
Deadline:

19/08/2024

JOB DESCRIPTION

ABOUT THE COMPANY:

UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

JOB SUMMARY

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions.

Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply.

Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under the guidance and direct supervision of the Deputy Resident Representative (DRR), the Programme Management Analyst plays a crucial role in enhancing organizational effectiveness and achieving strategic objectives.

This position supports the management team in building partnerships and strategically mobilizing resources, while also focusing on finance and budget management, monitoring and evaluation, strategic planning, and risk management.

Additionally, the Programme Management Analyst is instrumental in implementing the Country Office (CO) resource mobilization and partnership-building strategy. This role involves conducting donor intelligence, enhancing UNDP’s positioning within the UN family, and fostering strategic partnerships with government entities, donors, the private sector, and civil society organizations (CSOs).

All activities are conducted in close collaboration with other PMSU staff, as well as Programme and Operations teams.

This role necessitates maintaining a robust network with colleagues from UNDP, other UN Agencies, International Financial Institutions (IFIs), government officials, and various donors to ensure the effective coordination and implementation of programme objectives.

Position Purpose:

Under the overall guidance) and the direct supervision of Deputy Resident Representative (DRR), the Programme Management Analyst will work closely with the Heads of Programme Units, OM, the Operations teams and Programme and project teams.

The Analyst is expected to build lasting relationships with different units and project managers to strengthen information sharing, cohesion, and synergies within the office.

This shall foster a conducive environment underpinned by a shared vision and collaboration to achieve the CO’s aspirations.

Duties and Responsibilities

Coordination and support of the Programme Units and Operations Units to ensure the CO adheres to and complies with corporate policies and procedures:

Effective application of RBM tools in the country programme includes establishing management targets (BSC), monitoring achievement of results, guiding Programme portfolios in their oversight functions, and regularly monitoring progress data on UNDP-led indicators in the UNSDCF M&E framework.
Organizational set-up and fully functional project management systems to create best possible enabling environment for high level performance of Project Teams.
Efficient support with designing and formulation of programme interventions, translating UNDP priorities into local interventions.

Coordination of programme implementation with the executing agencies.

Monitor implementation of programme and projects risk mitigation measures in relation to UNDP’s Enterprise Risk Management Policy.

Ensure sound planning and monitoring of financial resources of the UNDP Programme and implementation:

Strategic oversight of planning, budgeting, implementing and monitoring of the country programme, tracking use of financial resources in accordance with UNDP rules and regulations.

Organizing bi-annual work planning and progress reviews.

Effective monitoring and analysis of programme financial resources, including CO delivery, resource mobilization, TRAC allocation, revenue management, and cost recovery through GMS and DPC, complemented by periodic monitoring of dashboards and exceptions with identification of remedial actions.
Implementation of effective internal controls, proper functioning of an efficient financial resource management system;
Support the effective implementation of the Internal Control Framework in collaboration with the Operations Unit
Continuous analysis and monitoring of the financial situation for development projects.
Ensures the preparation and application of annual audit plans, coordinates all audit exercises (NIM, DIM, and CO) among staff, ensures compliance with audit policies and timeframes, and assures CARDS updates with reviews of outstanding audit recommendations.
Coordination of the HACT exercise to ensure HACT full implementation.
Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
Monitoring of cost-sharing contributions
Advice to Programme and Project Staff on different donor reporting requirements; monitoring of financial reports to be submitted to donors
Quality assurance of Letter of agreements, Responsible Party Agreements and other legal instruments.

Ensure implementation of the resources mobilization strategy:

Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
Monitoring of cost-sharing contributions
Advice to Programme and Project Staff on different donor reporting requirements; monitoring of financial reports to be submitted to donors.

Support the implementation of Result-based Management (RBM) including oversight of Monitoring and Evaluation practices, and provision of quality assurance to the programme and project implementation:

Support to the development/maintenance of M&E system, based on Results Based Management, which ensures quality control of programme operations and results;
Ensure effective monitoring and evaluation with the aim of measuring the impact of the CO programme;
Coordination of the implementation of the evaluation plan, regular updates of the Evaluation Resource Centre;
Support the utilization of evaluation findings and recommendations in improving programme quality;
Manage a quality and accountable reporting system;
Review and quality assurance of development Projects’ work plans and budgets
Support the development of Social and Environmental Standards (SES) plans and monitoring of risks;
Providing support and quality assurance of legal documents, including LOAs, MoUs, MCGs and Cost Sharing Agreements based on UNDP rules and regulations;

Carry out additional tasks within your functional scope as required to ensure the smooth operation of the office.

Competencies

Core:

Achieve Results:LEVEL 2

Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:LEVEL 2

Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously:LEVEL 2

Go outside comfort zone, learn from others and support their learning

Adapt with Agility:LEVEL 2

Adapt processes/approaches to new situations, involve others in change process

Act with Determination:LEVEL 2

Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner:LEVEL 2

Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion:LEVEL 2

Facilitate conversations to bridge differences, considers in decision making

People Management: UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical:

Business direction and strategy – Strategic Thinking:

Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions

Audit and Investigation – Financial and Managerial Accounting:

Key concepts and principles of financial accounting,
Interpret financial analysis, managerial accounting, etc

Business direction and strategy – Effective decision making:

Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources

Business Management – Resource management:

Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity

Partnership management – Resource mobilization:

Ability to identify funding sources, match funding needs (programmes/projects/initiatives) with funding opportunities, and establish a plan to meet funding requirements

Required Skills and Experience

Education:

Advanced university degree (Master’s degree or equivalent) in Development Studies, Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, law, or a related field.
Bachelor’s degree or equivalent in any of the above mentioned, fields with additional 2 years relevant experience will be given due consideration in lieu of Master’s Degree.

Experience:

Minimum of two (2) years of experience with Master’s (or) four years with Bachelor’s degree in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects and establishing inter-relationships among international organization and national governments;
Preferred qualifications include demonstrated expertise in financial management, experience managing audit processes, and proficiency in reviewing legal agreements.
Familiarity with office software packages and experience with web-based management systems are highly desirable.
Experience in the UN and/or other development agencies is an asset; Knowledge of UN systems, i.e.

Quantum, and Power BI is an asset.

Experience or knowledge in the design, implementation, monitoring and evaluation of complex projects involving strategic national stakeholders and international organizations desirable
Sound understanding of results-based management practices and quantification of development is desirable
Proven communication and analytical skills, and ability to work in a sensitive environment requiring liaison and collaboration with multiple actors
Demonstrated capacity development of state and non-state actors on various mechanisms and processes to adequately report

Language:

Fluency in English Russian and Kazakh is required.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority.

All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process.

Should you receive a solicitation for the payment of a fee, please disregard it.

Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REQUIRED EDUCATION: Bachelor Degree

EXPERIENCE REQUIREMENTS: 60

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