Org. Setting and Reporting

This position is located in the United Nations Disengagement Observer Force in Syria, Camp Faouar. The incumbent reports to Chief Life Support and Centralized Warehouse.

Responsibilities

Assists with managing medical stores/warehouses based on instructions from the pharmacist, Medical Officer or Head Nurse; • Assists with the receiving and distributing blood as per Senior Officer instructions; • Maintains the gas distribution system in UN Mission owned medical facilities in coordination with Medical Engineers; • Monitors and checks all medical equipment to ensure they functioning as required or recommends repairs, or installation; • Performs day-to-day checking on pharmaceutical issues, drugs, medical supplies, medical consumables, vaccines, condoms (male and female) and blood supply in the Mission; • Operates and maintains oxygen cylinders , checks and refills them as required; • Assists with ensuring adequate medical supplies to UN Hospital on a regular basis; • Assists in monitoring medical inventory every three months and updating the list of medical inventory in Business Object and Galileo System; • Coordinates with the Pharmacy Technician and monitors all the expendable and non-expendable items in the Galileo System matching with physical verification; • Assists the Administrative Officer/Petty Cash Custodian with the process of purchasing essential emergency items for the UN Hospital; • Liaises with the Local Company and Technician in taking care of all medical equipment and medical waste incinerator at UN medical facility; • Records receipt of all Medical assets and inventories, codifies all received medical inventories for Galileodatabase; • Records the physical movement and location of inventory in the clinic store in the Galileo database; • Creates the issue voucher used at the clinic store – the release order; • Records Medical supply issues to regional clinics within 24 hours of acknowledgement of receipt; • Computes inventory stock levels and reorder points based on demand history on monthly basis; • Forecasts demand for stock based on lead time determination; reorders point and safety stock computations; • Requests medical supplies, performs technical evaluation and follows up with procurement section; • Assists in receiving and inspection of medical supply on arrival of goods; • Applies inventory performance metrics to determine overstock situations and begins process of stock reductions.

Competencies

Professionalism: Shows pride in work and in achievements.

Demonstrates professional competence and mastery of subject matter.

Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Gender: Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately.

Asks questions to clarify, and exhibits interest in having two-way communication.

Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary.

Uses time efficiently. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view.

Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks.

Shows willingness to learn new technology.

Education

High school diploma or equivalent is required with a medical educational background in Nursing or Pharmaceutical assistance.

Job – Specific Qualification

Not available.

Work Experience

A minimum of 5 years of progressively responsible experience in Medical, Pharmacy or related area is required.

Languages

English and French are the working languages of the United Nations Secretariat.

For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The United Nations Secretariat maintains rosters of qualified and available candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other field operations.

This is a local recruitment, and the purpose of this job opening is to generate a list of qualified candidates for inclusion in the roster for Medical Assistant GL5.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.

The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c).

Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised.

This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.

Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.

No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m.

(New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.