ABOUT THE COMPANY:

The Norwegian Refugee Council (NRC) is an independent, humanitarian, non-profit, non-governmental organisation. We provide assistance, protection and durable solutions to refugees and internally displaced persons worldwide.

What you will do :

The Regional Grants Coordinator will contribute to achieving quality programming by closely supporting the Regional Grants Manager in ensuring effective regional grants management. This includes meeting internal and donor compliance requirements, ensuring timely and high-quality proposal development and reporting, and serving as the focal point for key mandatory activities under NRC’s Project Cycle Management (PCM) for the regional portfolio, including the Human Mobility Hub. S/he ensures NRC programme/support teams are informed of relevant donor compliance regulations and NRC procedures, manages donor and other external reporting, and coordinates grant revisions.

Generic responsibilities

Ensure adherence to NRC policies, guidance, and procedures;
Support the development of donor proposals and reports, as well as ensuring donor compliance and quality control;
Document, analyse, and share learning from proposal and reporting processes;
Coordinate the overview and maintenance of grants, donor requirements, rules and regulations, and internal and external deadlines for reports and revisions;
Contribute to PCM procedures and usage of the NRC PCM framework for Regional Grants, including Grant Opening meetings, Progress review meetings and Grant closing meetings;
Work closely with the finance team to ensure consistency across narrative, log frame and budget .
Ensure strong coordination between different stakeholders involved in the grants management, including maintenance of donor communication for aspects related to the management of regional grants;
Assist the Grants Manager in continuously improving internal grant management systems.
Provide an internal help desk on donor-related issues, including donor rules and regulations, and guidance on proposal and report writing .
Support the teams in their engagement with implementing partners as per NRC’s Grants Management procedures and relevant donor regulations;
Representation with relevant partners/donors (if requested).
Promote the rights of displacement-affected people in line with NRC’s advocacy strategy;
Perform other duties in line with the Programme Support Unit ToR and as assigned by the Line Manager.
Specific responsibilities

Funding Identification and Proposal Development

Be updated on donor priorities and trends, maintain and update the Funding Opportunity Follow-up tool to track relevant funding opportunities, and compile essential information from these opportunities to distribute to the appropriate teams;
Lead the coordination of regional prioritization exercises by collecting and compiling CO inputs, organizing prioritization scoring meetings, and acting as the region’s focal point for communicating the results with the head office;
Initiate the go/ no-go discussion for identified Regional funding opportunities and record discussions and completed checklist, and organize proposal planning meetings;
Organise proposal planning meetings for Regional opportunities and coordinate proposal development, as delegated by the RGM;
Ensure consistency between budget and proposal documents, ensuring compatibility with donor compliance requirements.
Grant Agreement

Support the RGM in reviewing donor contracts using NRC checklists, flag any points that might challenge NRC’s procedures, and support contract negotiations;
In close coordination with the RGM, summarize in writing, key reporting and donor compliance requirements including issues to be raised during Grant Opening Meetings;
Organize and facilitate Grant Opening Meetings within 30 days of the grant being activated and update/share a schedule of mandatory PCM activities to be conducted for each project.
Donor Compliance

Ensure high-quality management of grants by being familiar with NRC organizational and donor compliance requirements, meeting all donor deadlines;
Identify and report any risks of non-compliance with donor requirements to the Regional Grants Manager (RGM);
Advise and support programme colleagues on donor compliance queries, ensure the availability of appropriate donor templates, and provide training and capacity building on NRC grants management/donor compliance and PCM as required;
Assist compliance and finance teams in ensuring donor documentation is available during audits, following NRC SSD guidelines;
Coordinate and follow up on Reconciliation of Deliverables (RoD) from MENA Country Offices, perform tri-annual quality checks, liaise with stakeholders for scoring, and provide feedback and recommendations.
Donor Reporting and Monitoring/Review:

Provide monthly overviews of upcoming donor reporting deadlines;
Coordinate and consolidate the development of donor reports and revisions/modifications, ensuring consistency between narrative and financial reports and adherence to NRC and donor quality standards;
Track key PCM activities and organize quarterly review, ad hoc, and grant closure meetings in collaboration with COs, ensuring donor rules and regulations are communicated to the team, meeting minutes are filed, and action points are recorded.
Regional Grants Helpdesk

Lead the creation of a comprehensive Regional Grants Helpdesk, ensuring consistency and usability across all Country Offices;
Work closely with Grants staff in various Country Offices (and other regions when relevant) to identify and integrate effective grants tools, templates, and best practices that benefit the entire region;
Compile a wide array of grants-related resources, regularly update the toolkit/database with new and relevant information, and ensure it remains current and useful;
Distribute the toolkit/database to all relevant stakeholders, ensuring easy access and usability for Country Offices and other regional teams;
Provide training and ongoing support to Country Office staff on the use and application of the toolkit/database, facilitating its effective implementation across the region.
General Administration

Ensure all essential grant documents are available within Grants filing system, adhering to standardized information management and filing systems;
Proactively update the Grants Trackers;
Assist the Regional Grants Manager as needed, including representing and attending meetings, and coordinating with teams to follow up on action points;
Manage the grants portfolio as assigned by the line manager, with potential variations over time;
Perform other duties as assigned periodically.

Professional competencies, Qualifications & Skills required:

Bachelor degree in Business administration , public management , international relations or any relevant field .
Minimum of 2 years experience preferably within non-profit organizations Local NGOs / or International (INGOs) or related sectors.
Proven administrative skills preferably related to office management or executive secretarial,
Resourceful: Able to follow up on key tasks without detailed supervision.
Research skills and experience.
Context related skills, knowledge and experience:

Three years of relevant experience in donor relations and grants management within a relevant context;
Experience working in complex environments and with displacement-affected people;
Good understanding of donor rules and regulations. Knowledge of institutional donors’ rules, regulations, priorities, and compliance requirements – NMFA, SIDA, SDC, BHA, BPRM, ECHO, GIZ, GFFO etc;
Proven skills and experience in report and proposal development and working with multiple donors;
Good personal organizational skills, including time management, and ability to meet deadlines and work under pressure;
Willingness to travel to area offices and work in difficult environments according to travel requirements;
Excellent written and oral communication skills in English.