The purpose of this role is to ensure continuity in the PFP change initiatives (FPI / HQEI) by providing strategic coordination, detailed planning, and comprehensive monitoring of their implementation. Key responsibilities include fostering close collaboration with various sections within PFP and Global HQEI Project Team to ensure alignment and synergy.

The role involves contributing to the development of concept notes, high-quality stakeholder communication materials such as presentation slides, briefing notes, and other documentation to effectively facilitate progress and communicate outcomes. Additionally, the role will entail identifying and addressing potential challenges, ensuring that the initiatives stay on track and meet their objectives, while maintaining a proactive approach to continuous improvement.

How can you make a difference?

PFP Future-Proof Initiative (FPI)

• Coordinate and collaborate with key stakeholders: Work closely with PFP division focal points and senior management to ensure project activities and deliverables align with strategic goals.

Provide timely updates to the Transformation Team and senior leadership on progress, and promptly alert them to any potential delays or risks.

• Promote organizational alignment: Ensure change initiatives are in harmony with the organization’s vision, mission, and values, fostering a culture that embraces change.
• Coordinate and support related initiatives: Work in synergy with other PFP initiatives, such as Culture & DEI and the Global Staff Survey, to ensure cohesive efforts across programs.
• Monitor Change Management Strategy: Oversee the implementation of the change management strategy, ensuring adherence to detailed plans such as the sponsorship plan, communication and engagement plan, and learning and development plan.
• Maintain Monitoring Dashboard: Develop and update a comprehensive dashboard to track key performance indicators and project milestones.
• Collaborate on communications: Work with the Transformation Team PFP Internal Communications to align key messages, draft talking points, create slide decks, and prepare for PFP All Staff meetings.
• Support staff engagement: Assist PFP Internal Communications with staff engagement activities related to the FPI.
• Organize and facilitate meetings: Plan and manage regular Transformation Team and ad-hoc meetings to ensure efficient project coordination.
• Provide input related to FPI: Participate in related meetings and contribute to reviews and discussions.
• Maintain documentation: Keep change process documentation current and ensure key documents are archived on the SharePoint site.
• Contribute to PFP Office Management Plan (OMP) formulation: Ensuring FPI inputs are taken into account on the PFP strategic planning documents.
• Support other related activities as requested.

PFP HQEI: Relocation support

• Coordinate pre-relocation activities and action points: Support the pre-relocation process by coordinating with various stakeholders, including PFP HR, PFP Operations & Finance, PFP National Committees Relations, the Public Partnerships Division (PPD), the Legal Office, and the Global HQEI Project Team.
• Develop communication materials: Create internal and external communication and information products such as letters to government counterparts, pitching documents, analysis, and briefing notes.
• Monitor progress and risks: Identify necessary actions, sequence them appropriately, and monitor progress.

Alert the Transformation Team Lead and senior management of any delays or risks.

• Enhance staff communication: Collaborate with PFP Internal Communications to maintain effective staff communication, providing necessary inputs and updates.
• Organize and facilitate meetings: Plan and manage regular meetings with the Geneva Staff Association and other ad-hoc meetings to address relocation-related concerns.
• Ensure document management: Archive key documents on the SharePoint site and keep documentation up to date.
• Support other related activities as requested.

DELIVERABLES:

Daily/weekly: Update project status and risks to Transformation Team, monitor change management plans, and keep the action log current.

Address urgent coordination issues and ensure meetings are scheduled and materials are prepared. Review, develop and refine communication materials e.g., relocation pitching document, emails, concept notes, workshop planning, SharePoint sites, etc.

Quarterly: Update monitoring dashboard and provide input on Global HQEI Implementation Plan.

As needed: Provide inputs for documents related to FPI and HQEI.

Estimated Duration of the contract

• 364 days

Reporting To:

• Chief Strategic Planning, PRIME, PFP

Working Place:

• Geneva, Switzerland

To qualify as a Champion for every child you will have…

Education:

• An advanced university degree in one of the following fields is required: social/organizational psychology, social sciences, international development, and other related disciplines.
• Alternatively, a first-level university degree in a relevant field combined with (2) additional years of qualifying professional experience may be accepted in lieu of the advanced university degree.

Experience:

• A minimum of five years of relevant professional experience in change management and/or social/ organizational psychology within a large organization.
• Certification in change management is an asset.
• Experience supporting organizational change required.
• UN/UNICEF experience is an asset.

Language requirements:

• Fluency in English is required.
• Knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) or a local language is an asset.