Duties
– Assist the recruitment team in providing first line support to job applicants, candidates, and hiring managers.
– Assists with tasks that require data gathering, data compilation and elaboration of statistics.
– Maintain and update trackers and database for Talent pool (including Group 2), JOs, TAs and the combine spreadsheets (including Data Source).
– Assist in facilitating the processing of the vetting of different categories of candidates including testing.
– Assist in merging data from spreadsheets to MSRP.
– Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
– Draft correspondence and reports, as required, on general or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
– Receive, read, register, and keep track of queries and correspondence on Recruitment and HR issues received from the Field Offices/Bureaux/divisions, seek guidance from relevant Unit/Section members and ensure feedback is given to correspondence received.

– Manage functional mailboxes.
– Provide assistance in job fair events by registering, preparing recruitment materials, ordering supplies and maintaining database.
– Provide support in pre-screening and organizing the screening.
– Assist with travel arrangements and budget request.
– Update and file documents related to the recruitment process.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility.

Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Business Administration Personnel Administration Human Resources,
Human Resources Management
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.

High IT affinity and computer skills with proven ability on MS office and Excel. Communication skills.

Desirable
Knowledge of online search methodologies.

Functional Skills
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
CO-Drafting and Documentation
HR-HR data and people analytics
HR-HR Business Partnering
HR-Vacancy Management
HR-Employee Relationship Management
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.