Task description

Within the delegated authority and under the supervision of UN Women Head of Gaza sub-Office or his/her designated mandated representative(s), the UNV Programme Assistant will: 1. Provide Programme Management Support • Support in organizing field visits on a regular basis to monitor and follow up on the progress of interventions activities as needed. • Gather lessons learned and best practices and share them with the UN Women the Women, Peace and Security, and Humanitarian Action (WPSHA) Team. • Draft formal correspondence, in both Arabic and English, as needed. • Take meeting minutes and draft short reports as needed. • Support organizing workshops, activities and events related to the interventions, as needed. • Support the project teams in collecting data for reporting. • Assist the WPSHA team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking. 2. Provide Financial Management Support • Support the WPSHA team in the financial management of projects including create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project. • Prepare supporting documents for payments and financial reports. • Support in reviewing financial submissions and verification of samples submitted by partners. • Support in ensuring timely and quality liquidation of partner advances. • Provide administrative support in monitoring budget preparation and the finances of interventions; including the finalization of FACE forms. • Review financial reports as needed. • Maintain internal expenditures control system. • Create requisitions in Quantum system; register good receipts in Quantum system; and • Assist in the preparation and follow up of cost-recovery bills in Quantum system. 3. Provide Administrative Support • Provide administrative support to the WPSHA team in the organization of events, meetings and workshops, etc. • Create and maintain files of correspondence/documents and electronically received information and ensure up-to- date filing. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects. • Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings. 4. Provide support to Gaza Sub-office in UN Women’s engagement inside the coordination humanitarian architecture. • Support UN Women’s engagement in existing humanitarian coordination sectors and clusters in coordination with UN Women Gaza Head of Office. • Attend clusters and inter-clusters Gaza meetings in coordination with UN Women Gaza Head of Office & report back to senior management. 5. Support knowledge building and knowledge sharing • Participation in workshops and trainings as requested. • Supporting in the preparation and implementation of dissemination plans of knowledge products. • Keeping up to date with the latest advancement in the field of information and knowledge sharing. 6. Other • Any other related tasks as may be required or assigned by the supervisor.