Within delegated authority, the Associate Information Management Officer will be responsible for the following duties: • Establishes a close working relationship and partnerships with key internal and external clients, to leverage the use of data and information management to support their programmatic areas and mandates.

• Assists in the exploration, analysis, identification, and acquisition of data sources to be used in reporting and decision making; ensures adequate inclusion of a gender perspective and other cross-cutting issues on data collection, analysis and reporting. • Provides electronic record keeping support and advice to records-creating offices by advising on electronic record keeping system standards and compliance; oversees the digital records accessioning process; provides training in the use of metadata standards for the capture, maintenance and accessioning of digital archives; and manages system upgrades and migration for digital archives databases.

• Oversees and undertakes records accession and disposition functions, including records appraisal, by liaising with records-creating offices on the transfer and/or disposal of records and analyzing and evaluating records for evidential and informational value in support of records appraisal. • Oversees and undertakes archival processing activities by producing descriptive inventories; prepares mark-up of inventories for electronic dissemination; and monitors adherence to description, database and preservation standards. • Performs and oversees reference functions by advising internal and external users on holdings and accessibility and assisting in the administration of access and declassification activities.

• Supervises General Service staff relating to functions cited above. • Monitors national and regional level political developments, ensuring a gender-sensitive analysis, and provides advice to the relevant UNVMC components or UN agencies active on the ground. • Ensures that all UNVMC policies are applied and followed thoroughly across all processes, including adherence to UNVMC code of conduct and ethics, and integrates a gender-sensitive approach in all functions. • Performs other related duties, as required.

Professionalism: Knowledge of information management and records management with a substantive and thematic understanding of its impact on the mandate and operations.

Ability to demonstrate conceptual, analytical, and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Ability to provide maintenance and disposition of records, including appraisal and migration management, records preservation and description, as wells as databases and research practices. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience.

Demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field.

A first-level university degree in combination with additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

English and French are the working languages of the United Nations Secretariat. For this position, fluency in both English and Spanish is required.

NOTE: Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand), and “knowledge of” equals a rating of “confident” in two of the four areas.