Responsibilities

Responsibilities Within delegated authority, the Transport Assistant will be responsible for the following duties: Fleet Vehicle Inventory Unit duties: • Monitors distribution of non-expendable transport assets. • Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines. • Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases. • Coordinates the Mission Vehicle Establishment Committee (VEC) meetings. • Implements the Vehicle Replacement Policy. • Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines. • Provides technical expertise on Contingent Own Equipment (COE) and safety inspections. • Provides inputs for statistical report on transport fleet utilization and composition. • Participates in the technical evaluations of bids received from vendors through the Procurement Section. • Ensures the constant availability of vehicles for temporary assignment in support of one- off and emergency tasks as directed by a Chief of Unit/Section, Transport. • Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel. Transport Warehouse duties: • Assist Central Warehouse with inventory checks of the Transport stocks. • Monitors warehouse records, prepares financial and budget summaries, writes reports and submits them to a Transport Officer or a Chief Transport Officer in accordance with the established procedures and deadlines.

• Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the UN procurement procedures. Transport Dispatch duties: • Ensures the routine transportation requirements are identified within the area of responsibility. • Analyzes transportation requests and supervises route planning and reconnaissance. • Establishes service timetables and driver rosters. • Prepares and disseminates information regarding transport services and transport facilities available to customers. • Ensures maximum utilization and effective use of vehicle and driver resources • Ensures that all mission personnel are aware of the services available to them and communicates any changes that occur. • Ensures the provision of regular shuttle bus services along established routes. • Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes. • Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed. • Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service.

• Ensures that files and documentation related to assigned duties are maintained and prepares reports for supervisors. • Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service. • Ensures that databases to monitor the Mission personnel in possession of UN driving permits are maintained. • Ensures that driving test assessments are conducted for UN personnel. Transport Driver Testing / Damage Discrepancy Reporting duties: • Maintains databases to monitor the mission personnel in possession of the UN driving permits. • Conducts driving test assessments for the field mission staff members. • Monitors contractual performance of vendors and verifies financial invoices. • Participates in the development of the Transport Unit’s/Section’s annual budget proposals. • Participates in the development of the Transport Unit’s/Section’s Standard Operating Procedures. • Participates in training activities to enhance the capacity of international and national staff members. • Performs other related duties as required. Other duties: • Supervise and distribute the work assignments, and guidance to junior staff members • Monitors contractual performance of vendors and verifies financial invoices. • Participates in the development of the Transport Unit’s/Section’s annual budget proposals. • Participates in the development of the Transport Unit’s Standard Operating Procedures. • Participates in training activities to enhance the capacity of unit’s staff members. • Performs other related duties as required.

Competencies

Professionalism: Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Shows knowledge of UN financial regulations and rules; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost, and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

A valid driver’s license is required. Technical or vocational certificate in auto mechanical, mechanical engineering, transportation, logistics or other related fields is desirable.

Work Experience

A minimum of eight years of progressively responsible experience in motor vehicle transport operations or related areas is required. Experience with road transportation of passengers and cargo is required. Experience working in a UN field mission is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English and Arabic is required.