Responsibilities

– Manages the agency’s archiving unit; provides guidance on archiving related issues and ensures accessibility to archived information/data/documents, as necessary; guides clients through the archiving process. – Designs, implements and facilitates the digitalization of all organizational archives; advises on the digitalization of historical documents; in coordination with relevant departments and personnel, establishes parameters for the retention and destruction of records. – Produces standard operating procedures on information governance for digital and physical material; develops guidance and best practices on information and records and archives management; advises Head of Refugee Registration and Eligibility on best practices and standards concerning the preservation of organizational and other historical archives.

– Oversees the scanning and digitalization of physical files; supervises the proper maintenance of records; ensures correspondence and documents are correctly filed and maintains a follow up system; coordinates archival description tasks, creation of finding aids and manages the inventory. – Drafts and disseminates relevant reports and correspondence for internal planning and external communication purposes. – Supports capacity building across the agency on information management, knowledge transfer and institutional memory usage. – Works with external stakeholders for research purposes, including the exchange of information regarding current practices and how to improve the agency’s archiving systems. – Performs other duties as may be assigned by the supervisor.

Competencies

UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default – Analyzing – Planning and Organizing – Learning and Researching – Relating and Networking – Deciding and Initiating Action

Education

– A university degree from an accredited educational institution in archival science, archives and records management, information management or a related field.

Work Experience

At least six years of progressively responsible relevant experience in archives and records management in a large organization that deals with both sensitive and non-sensitive materials is required . A university degree from an accredited educational institution in archival science, archives and records management, information management or a related field is required . Experience with digital archives and familiarity with archival metadata standards. is required . Sound knowledge of Digital Preservation theory and practice is required . Sound operational knowledge and experience of office automation and electronic records management is required . Knowledge of and exposure to UNRWA’s Mandate, its principles, and policies towards Palestine refugees is desirable . Excellent command of English is required . Are you currently residing in Duty station. Please specify your current location. It is required.

Languages

– Excellent command of English .