- Manages Petty Cash system.
- Reviews Payment Requests, for proper coding (Super code, fund, Program, and site), approval, etc.
- Processes petty cash and check payments.
- Receives and reviews petty cash-related requests/vouchers for cash disbursement or liquidation in full.
- Ensures that supporting documents (cash receipts, vouchers, attendance sheets, travel documents, TORs, Event Reports, Trip Report, Email Communication, etc.) are accurate and orderly organized.
- Prepares monthly petty cash reports in Field Connect.
- Prepare accurate daily cash count for approvals.
- Manages the safe ensuring safety at all times.
- Works with Snr. Accountant to review and input Aps transactions in Omni.
- Forward payment confirmations to sites and ensure receipts are collected.
- Enters PIH Mobile Money into only Mobile Money Platform.
- Collects and Deposit checks into PIH Bank account with supporting documentation.
- Manages petty cash levels and ensures liquidity.
- Manages petty cash advances and ensures timely liquidation.
- Manages checks books and ensures they are kept in PIH safe.
- Supports Snr. Accountant or Accountant to ensure invoices are collected and paid on time.
- Collects, reviews, and makes cash advances, reimbursements, etc. payments to Monrovia Staff in line with PIH Internal policies and donor requirements.
- Ensures hard copies of donor reports are photocopied and delivered on time.
- Prepares weekly petty cash top-up requests.
- Processes daily hire requests.
- Ensure monthly payroll taxes are paid to relevant government agencies on time.
- Logically file (hard copies and electronic) all financial and business documents of
- Reviews and processes reimbursement in line with PIH and donor requirements and processes at the field level.
- Liaise with grants and compliance to ensure procurement/purchases are made in compliance with donor requirements.
- Supports donor-based and annual audits by locating and organizing requested documents.
- Any task(s) as assigned by the Senior Accountant.
Success Factor
- Attention to details
- Demonstrate understanding of PIH’s overall mission.
- Ability to be coachable.
- Ability to work in teams and under pressure.
|
