General Administration and Office Management

• Proactively assisting the Head of Office (HoO) in day to day running of the office
• Screening calls, general mailboxes and administering the Office shared calendar and travel planner
• Receiving guests and arranging meetings and events at the Office 
• Independent drafting of correspondence, internal memoranda and circulars and hands-on assistance with editing, proofreading and formatting of documentation
• Processing and/or coordinating logistics and travel arrangements for the Centre

• Assist in planning and implementing specialised delegated tasks effectively ensuring timeliness and adherence to established policies, procedures or practices
• Take meeting minutes, as and when required
• Maintaining and ensuring regular updating of Centre’s filing systems, REMPEC’s Country Profiles, databases of partners and Focal Points
• Assisting in planning of efficient use of office space and identifying technology and equipment needs, including hardware and software requirements
• Monitoring payments and ensuring payment of contractors’ invoices   
• Assist in the upkeeping of REMPEC’s social media platforms and website
• Any other duties as required and assigned from time to time

 Quality Assurance

• Assist and ensure maximum efficiency in the overall aspects of the role
• Assist in reaching the set goals and standards established by the Office
• Assist in establishing policies and procedures to ensure the highest levels of quality assurance are used both internally and externally
• Apply regulatory principles in the best interest of the Office
• Develop skills in the related fields, including self-education and research and to improve operations in general to make a positive difference

Contract Administration

• Assist in monitoring deadlines for commitments, contracts, activities and memoranda and flag issues as appropriate.
• Assist in the management, updating and the day-to-day administration of contracts between the UN and external contractors for outsourced services.
• Reviewing invoices from consultants/companies for consultancy services against contract, for clearance by the relevant officer.

Conference and Events Coordination and Management

• Assist in overseeing of all logistical arrangements and ensuring timely organization of participants’ travel to meetings hosted by REMPEC and other workshops/training activities implemented by the Centre.
• Provide Secretariat support services to meetings and workshops by typing and distributing minutes/reports as required;
• Liaise extensively with country focal points, project partners and IMO with regards to logistical arrangements
• liaise closely with REMPEC staff ensuring efficient organization and running of events (workshops, training, meetings)