Responsibilities

Within delegated authority, the Supply (Fuel) Officer will be responsible for the following duties: – Develop, review, monitor, assess and manage technical contracts for the provision of support services. • Plans and prepares current cost estimates/budget implications and long-term forecasts of the Organization’s requirements for machinery, equipment, tools, materials, services, supplies, food aid and utilities. • Design, develop and updates relevant software for tracking, reconciliation, and costing purposes. • Develop Quality Assurance Surveillance Plan (QASP) and provide guidance to define and implement as per mission requirement. • Monitor the provision of products and services according to the quality, health safety and environmental standards applicable to POL products and services. • Develop SOP and guidelines for fuel operations and audit technical processes.

• Lead in setting up of aviation fuel and ground fuel installations at Forward Operating Base and Temporary Operating Base in deep field sites; conduct site board as required. • Develop and implement internal control measures for fraud prevention and implement a system to conduct daily, weekly, and monthly reconciliation of fuel receipts and issues. • Develop, implement and update the Mission Fuel plan and the Unit’s work program. • Ensures that mission strategic and local reserves of general supplies, rations and fuel are maintained at adequate levels, at all times. • Preparation of Statements of Work for new fuel contracts; carry out technical evaluations and preparation of presentations to Local / Headquarters Committee on Contracts. • Initiates actions leading to procurement, maintenance and disposal of Fuel equipment. • Undertakes market research and reviews best practices in contract development and adapts such practices to United Nation’s (UN) requirements. • Establishes and/or reviews mission requirements. Initiates actions to fulfill and control these requirements. • Conducts technical survey visits both in start-up phase and during implementation to plan and ensure most efficient use of resources. • Develops plans for redeployment of assets when Missions are liquidated. • Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained. • Analyzes problems, audit and performance reports on mission activities and provides remedial action programs where required. • Maintains accurate allocation and control of all equipment and stores received, stored and distributed by the mission. • Manages field supply delivery operations. • Monitors Third Party Agent procurement status. • Provides guidance to and manages performance of new/junior staff. • Performs other duties assigned by supervisors to achieve Mission mandate

Competencies

PROFESSIONALISM: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style, and format to match the audience; Demonstrates openness in sharing information and keeping people informed. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently

Education

High School Diploma or equivalent is required.

Job – Specific Qualification

Technical or vocational certificate in business administration, public administration, engineering, law or other relevant field is required.

Work Experience

A minimum of ten years of progressively responsible experience in supply services, administration, logistics, engineering, project management or related area is required. The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required; knowledge of the other is desirable